REQUEST FOR QUOTATION

 (Negotiated Procurement-Two Failed Biddings)

Purchase Request No. 101-2016-09-0796 dated 14 September 2016

DICTBAC-2017-08-018 (NEGO)

 

Dear Sir / Madam,

 

The Department of Information and Communications Technology (DICT) through the Bids and Awards Committee (DICTBAC), intends to apply the sum of Three Million One Hundred Fifteen Thousand Twenty Pesos (3,115,020.00) being the Approved Budget for the Contract (ABC) for the project “Supply and Delivery of One (1) Lot of Various ICT Equipment”.

 

The procurement of the project will be conducted through Negotiated Procurement (Two Failed Biddings), an Alternative Method of Procurement, in accordance with Section 53.1 of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184.

 

Your company is hereby invited to submit its sealed quotation/proposals not later than 3 October 2017, 5pm at address DICT Bids and Awards Committee Office, Lower Ground Floor, DICT Building, C.P. Garcia Avenue, Diliman, Quezon City.

 

Copies of the following eligibility, technical and financial documents are also required to be submitted along with your quotation/proposal:

 

  1. ELIGIBILITY DOCUMENTS:
  2. Class “A” Documents:
  3. PhilGEPS Certificate of Registration and Membership under Platinum category;
  4. Statement of all ongoing government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid (Annex I);
  5. Statement of Completed Single Largest Contract from January 2012 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC (Annex I-A). Similar in nature shall mean “ICT Equipment”.

Any of the following documents must be submitted corresponding to listed contracts per submitted Annex I-A:

  • Copy of End User’s Acceptance;
  • Official Receipts;
  • Sales Invoice
  1. Duly signed Net Financial Contracting Capacity Computation (NFCC) per Annex II or a committed line of credit from a universal or commercial bank.

 

NFCC = [{Current Assets minus Current Liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract to be bid.

 

NFCC = (CA-CL) (15) – C

 

Notes:

  1. The values of the bidder’s current assets and current liabilities shall be based on the data submitted to BIR through its Electronic Filing and Payment System.
  2. Value of all outstanding or uncompleted contracts refers those listed in Annex-I.
  3. The detailed computation using the required formula must be shown as provided above.

 

The NFCC computation must at least be equal to the total ABC of the project.

 

  1. Class “B” Documents: (For Joint Venture)
  2. Copy of the JOINT VENTURE AGREEMENT (JVA) in case the joint venture is already in existence; OR
  3. Copy of Protocol / Undertaking of Agreement to Enter into Joint Venture signed by all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. (Annex III)

 

For Joint Venture Between Two (2) Local Companies, Each partner should submit:

  • PhilGEPS Certificate of Registration and Membership under Platinum category.

 

  1. TECHNICAL DOCUMENTS:
  2. Proof of Authority of the Bidder’s authorized representative/s:
    1. FOR SOLE PROPRIETORSHIP (IF OWNER OPTS TO APPOINT A REPRESENTATIVE): Duly notarized Special Power of Attorney.
    2. FOR CORPORATIONS, COOPERATIVE OR THE MEMBERS OF THE JOINT VENTURE: Duly notarized Secretary’s Certificate evidencing the authority of the designated representative/s.
    3. IN THE CASE OF UNINCORPORATED JOINT VENTURE: Each member shall submit a separate Special Power of Attorney and/or Secretary’s Certificate evidencing the authority of the designated representative/s.

 

  1. Omnibus Sworn Statements using the form prescribed. (Annex IV)

 

  1. Compliance with the Schedule of Requirements. (Annex V)

 

  1. Compliance with the Technical Specifications. (Annex VI)

 

  1. Compliance with the Technical Bid Form. (Annex VII)

 

  1. Company Profile (Company printed brochure may be included). (Annex VIII)

 

  1. Vicinity / Location of Bidder’s principal place of business.

*In case of Joint Venture, both partners must submit copy of above items 7 & 8.

  1. Certificate of Performance Evaluation (Annex IX) showing a rating of at least Satisfactory issued by the Bidder’s Single Largest Completed Contract Client stated in the submitted Annex I-A.

 

  1. Valid and Current Certificate of Distributorship / Dealership/ Resellership or equivalent document of the following product being offered, issued by the principal or manufacturer of the product (if Bidder is not the manufacturer). If not issued by manufacturer, must also submit certification / document linking bidder to the manufacturer.

 

*Note: If in foreign language other than English, it must be accompanied by a translation of the documents in English. The documents shall be translated by the relevant foreign government agency, the foreign government agency authorized to translate documents, or a registered translator in the foreign bidder’s country, and shall be authenticated by the appropriate Philippine foreign service establishment/post or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines.

Please also submit contact details of the person who issued the Certificate of Distribution, Dealership, or Resellership.

 

  1. Valid and Current ISO 9001 Quality Management System Certificate issued to the manufacturer by an Independent Certifying body.

 

*Note: If in foreign language other than English, it must be accompanied by a translation of the documents in English. The documents shall be translated by the relevant foreign government agency, the foreign government agency authorized to translate documents, or a registered translator in the foreign bidder’s country, and shall be authenticated by the appropriate Philippine foreign service establishment/post or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines.

 

Please also submit contact details of the person who issued the ISO 9001 Quality Management System Certificate.

 

  1. List of authorized Service Centers in the Philippines (with available spare parts, indicating address, telephone & fax number/s, e-mail address & contact person). In the event of closure of business, termination of franchise / service center, the supplier shall notify the DICT accordingly of the new service centers with telephone numbers and address who can provide the needed parts, supplies and service.

 

  1. For foreign bidders claiming eligibility by reason of their country’s extension of reciprocal rights to Filipinos, a certification from the relevant government office of their country stating that Filipinos are allowed to participate in their government procurement activities for the same item or product.

 

  1. FINANCIAL DOCUMENTS:
  2. Completed and signed Financial Proposal Form (Annex X)

 

  1. Completed and signed Detailed Financial Breakdown (Annex XI)

 

  1. Completed and signed form “For Goods Offered from Abroad” (Annex XII-A) and/or form “For Goods Offered from within the Philippines” (Annex XII-B), whichever is applicable.

 

  1. Latest Income Tax Returns per Revenue Regulations 3-2005 Tax returns or tax returns filed through the Electronic Filing and Payments System (EFPS). The latest income and business tax returns are those within the last six months preceding the date of bid submission; (including VAT Returns and its corresponding proof of payment)

 

 

For any clarification, you may contact Rosa Pilipinas M. Mendoza, Head, BAC Secretariat at telephone no. 920-0101 loc. 1831 or email address at dictbac@dict.gov.ph.

 

To download the full document, click the link below:

Request for Quotation : Supply and Delivery of One (1) Lot of Various ICT Equipment.

 

Sincerely,

ALAN A. SILOR

Chairperson, DICTBAC