BIDS AND AWARDS COMMITTEE FOR THE INTEGRATED GOVERNMENT

PHILIPPINES PROJECT (BAC4IGOV)

 

Supplemental Bid Bulletin No. 1

 

LEASE OF TWO (2) LOTS OF ROOM SPACE AND RACKS

IN DATA CENTER FACILITY SERVICES

BAC4IGOV-2016-07-008

 

After considering the queries, clarifications, recommendations and suggestions, the BAC4IGOV hereby decides to include, revise, amend, delete and/or adapt the following provisions:

ITEM NO. QUERY BAC4IGOV’S RESPONSE
1 3.1.3.1. Location

3.1.3.1.1. Data Center must be located within two (2) kilometers from iGovPhil fiber splicing point.

 

Question #1: Where is the exact location of iGovPhil fiber splicing point?

Please email us the address of the proposed Data Center then we will confirm via email if it is within two (2) kilometers from iGovPhil fiber splicing point.
2 May we clarify if we can submit surety bond. As per TOR we can only submit Cash/Manager’s Check and Bid Securing Declaration only.  Will it be possible to said instrument for this? Yes, you can submit a Surety Bond. Surety Bond should be equivalent to at least 5%of ABC of the lot being bid which is callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security as per Clause 18.1 of Section II Instructions to Bidders.
3 Clarification on items 3.1.1 and 3.1.1.4. One requires 10 racks and the other requires 20 racks? For Lot 1 – Lease of Room Space and Racks in Data Center Facility Services for NCR, Lease of space with 20 Lockable Rack Cabinets or Cages with Dimension: 42 RU x 800mm x 1200mm is the requirement. Please see attached Revised Technical Specifications as of 12 July 2016
4 On 3.1.3.1.1 – Data Center must be located within two (2) kilometers from iGovPhil fiber splicing point. Where is the iGovPhil fiber splicing point? Please see answer in Item No. 1.
5 On 3.1.4.6 – How many rack cabinets are required? For Lot 1, 20 rack cabinets or cages

For Lot 2, 10 rack cabinets or cages

6 What is the approved SLA of ICTO? SLA will come from the winning bidder which will be endorsed by the end user and approved by the head of agency of ICT Office.

 

ORIGINAL PROVISION AMENDED PROVISION
Section I. Invitation to Bid
1. The Information and Communications Technology Office (ICT Office), through the 2015 General Appropriations Act, intends to apply the sum of Twenty Six Million Nine Hundred Five Thousand Five Hundred Fifty Nine and 185/100 Pesos (PhP26,905,559.85) being the Approved Budget for the Contract (ABC) for the Lease of Two (2) Lots of Room Space and Racks in Data Center Facility Services. 1. The Information and Communications Technology Office (ICT Office), through the 2015 General Appropriations Act, intends to apply the sum of Twenty Six Million Nine Hundred Five Thousand Five Hundred Fifty Nine and 85/100 Pesos (PhP26,905,559.85) being the Approved Budget for the Contract (ABC) for the Lease of Two (2) Lots of Room Space and Racks in Data Center Facility Services.
Section III. Bid Data Sheet
2.0

The Government of the Philippines (GOP) through the 2015 General Appropriations Act in the amount Twenty Six Million Nine Hundred Five Thousand Five Hundred Fifty Nine and 185/100 Pesos (PhP26,905,559.85)

2.0

The Government of the Philippines (GOP) through the 2015 General Appropriations Act in the amount Twenty Six Million Nine Hundred Five Thousand Five Hundred Fifty Nine and 85/100 Pesos (PhP26,905,559.85)

12.1

vii. Duly signed Net Financial Contracting Capacity Computation (NFCC) per Annex II, in accordance with ITB Clause 5.5

12.1

vii. Duly signed Net Financial Contracting Capacity Computation (NFCC) of the lot being bid per Annex II, in accordance with ITB Clause 5.5

13.2

The ABC is Twenty Six Million Nine Hundred Five Thousand Five Hundred Fifty Nine and 185/100 Pesos (PhP26,905,559.85)

 

Any bid with a financial component exceeding this amount shall not be accepted.

13.2

The ABC is Twenty Six Million Nine Hundred Five Thousand Five Hundred Fifty Nine and 85/100 Pesos (PhP26,905,559.85)

 

Any bid with a financial component exceeding this amount shall not be accepted.

No stipulation 29.2. Post Qualification

  1. Present original copy of the following:

f) ISO 9001 Certification for Data Center as per Item 3.1.4.3.6. of the Technical Specifications for Lot 1 and 2.

g) ISO 27001 Certification of Data Center as per Item 3.1.4.3.6. of the Technical Specifications for Lot 1 and 2.

Section V. Special Conditions of the Contract
17.3

The warranty period for this project is One (1) Year. Supplier shall ensure that the Power Distribution Units (PDU) are free from defect and are operational during the entire duration of the contract. The warranty shall cover full replacement of defective items, free of charge, including labor, spare parts and materials.

The obligation for the warranty for each item being bid shall be covered either of the following:

·         Retention Money equivalent to 10% of the total contract or

·         Special Bank Guarantee equivalent to 10% of the total contract

 

A retention of ten percent (10%) of the total price will be withheld during the warranty period. However, retention money can be released provided a Special Guarantee issued by a local commercial bank equivalent to the 10% retention money is submitted.

This stipulation is deleted.
17.4

The period for correction of defects in the warranty period is within fifteen (15) calendar days after receipt of Notice of Defects.

This stipulation is deleted.
Section VII. Technical Specifications

Lot 1 – Lease of Room Space and Racks in Data Center Facility Services for NCR

1.3.3.

Detailed Financial Breakdown:

ITEM QTY
Lease of space with 10 Lockable Rack Cabinets or Cages with Dimension: 42 RU x 800mm x 1200mm 1 lot
1.3.3.

Detailed Financial Breakdown:

ITEM QTY
Lease of space with 20 Lockable Rack Cabinets or Cages with Dimension: 42 RU x 800mm x 1200mm 1 lot
3.1.1.8.

The room space must be ready for occupancy 45 days upon receipt of the Notice to Proceed.

3.1.1.8.

The room space must be ready for occupancy 30 days upon receipt of the Notice to Proceed.

 

3.1.4.2.8.

Must ensure up to five (5) days continuous operation without commercial power.

3.1.4.2.8.

Must ensure a minimum of five (5) days continuous operation without commercial power.

3.1.4.6.2.7.

Each rack cabinet must be equipped with two (2) power distribution units with the following specifications:

  1. Twenty-four (24) IEC320 C13 outlets
  2. Input power rating: 250 VAC, 32 Amps
  3. Resettable fuse:  Two (2) 16 Amps
  4. LED display for showing Amperes and Volts measurement
3.1.4.6.2.7.

Each rack cabinet must be equipped with two (2) power distribution units with the following minimum specifications:

  1. Twenty-four (24) IEC320 C13 outlets
  2. Input power rating: 250 VAC, 32 Amps
  3. Resettable fuse:  Two (2) 16 Amps
  4. LED display for showing Amperes and Volts measurement
3.2.

All Contracts shall be for Twelve (12) Months from the date of acceptance with option for extension.

3.2.

All Contracts shall be for Twelve (12) Months from the date of acceptance and may be extended.

Section VII. Technical Specifications

Lot 2 – Lease of Room Space and Racks in Data Center Facility Services for Cebu

3.1.1.4.

Must provide 20 racks with dimensions: 42 RU x 800mm x 1200mm;

3.1.1.4.

Must provide 10 racks with dimensions: 42 RU x 800mm x 1200mm;

3.1.1.8.

The room space must be ready for occupancy 45 days upon receipt of the Notice to Proceed.

3.1.1.8.

The room space must be ready for occupancy 30 days upon receipt of the Notice to Proceed.

3.1.3.1.1.

Data Center must be located within two (2) kilometers from iGovPhil fiber splicing point at ICTO 7.

3.1.3.1.1.

Data Center must be located within two (2) kilometers from iGovPhil fiber splicing point

3.1.4.2.8.

Must ensure up to five (5) days continuous operation without commercial power.

3.1.4.2.8.

Must ensure a minimum of five (5) days continuous operation without commercial power.

3.1.4.4.1.

Must have fiber optic nodes from at least four (4) Internet Service Providers;

3.1.4.4.1.

Must have fiber optic nodes from at least three (3) Internet Service Providers;

3.1.4.4.2.

In case the offered site is not currently used by ICTO for its existing Data center, must provide 1Gig local transport to  Information and Communications Technology Office (ICTO), ICTO Bldg., C.P. Garcia Avenue, Diliman, Quezon City,  readily upgradable up to 10Gb, within two months’ notice;

3.1.4.4.2.

In case the offered site is not currently used by ICTO for its existing Data center, must provide 1Gig local transport to  ICT Office, A. Pigafetta Street, Cebu City (near Plaza Indepedencia) readily upgradable up to 10Gb, within two months’ notice;

3.1.4.6.2.7.

Each rack cabinet must be equipped with two (2) power distribution units with the following specifications:

  1. Twenty-four (24) IEC320 C13 outlets
  2. Input power rating: 250 VAC, 32 Amps
  3. Resettable fuse:  Two (2) 16 Amps
  4. LED display for showing Amperes and Volts measurement
3.1.4.6.2.7.

Each rack cabinet must be equipped with two (2) power distribution units with the following minimum specifications:

  1. Twenty-four (24) IEC320 C13 outlets
  2. Input power rating: 250 VAC, 32 Amps
  3. Resettable fuse:  Two (2) 16 Amps
  4. LED display for showing Amperes and Volts measurement
3.2.

All Contracts shall be for Twelve (12) Months from the date of acceptance with option for extension.

3.2.

All Contracts shall be for Twelve (12) Months from the date of acceptance and may be extended.

Section VIII. Bidding Forms

Annex II Certificate of Net Financial Contracting Capacity

This is to certify that our Net Financial Contracting Capacity (NFCC) is Philippine Pesos ____________ (P______________) which is at least equal to the Approved Budget for the Contract (ABC) of the being bid. The amount is computed as follows: This is to certify that our Net Financial Contracting Capacity (NFCC) is Philippine Pesos ____________ (P______________) which is at least equal to the Approved Budget for the Contract (ABC) of the lot being bid. The amount is computed as follows:
Notes:

4. The NFCC computation must at lease be equal to the total ABC of the project.

Notes:

4. The NFCC computation must at lease be equal to the total ABC of the lot being bid.

Section VIII. Bidding Forms

Annex IV Bid-Securing Declaration

Invitation to Bid Reference No.: BAC4IGOV-2016-06-0087 Invitation to Bid Reference No.: BAC4IGOV-2016-06-008
Section VIII. Bidding Forms

Annex V Technical Bid Form

2. Address 2. Address (Please specify floor, building address, and city)
6. The room space must be ready for occupancy Forty Five (45) days upon receipt of the Notice to Proceed. 6. The room space must be ready for occupancy Thirty (30) days upon receipt of the Notice to Proceed.
9. Warranty

Bidder shall ensure that the Power Distribution Units (PDU) are free from defect and are operational during the entire duration of the contract.

This stipulation is deleted.

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

 

Please use the following forms attached in this Supplemental Bid Bulletin:

  • Revised Technical Specifications as of 12 July 2016 – Lot 1 Lease of Room Space and Racks in Data Center Facility Services for NCR
  • Revised Technical Specifications as of 12 July 2016 – Lot 2 Lease of Room Space and Racks in Data Center Facility Services for Cebu
  • Revised Net Financial Contracting Capacity as of 12 July 2016
  • Revised Technical Bid Form as of 12 July 2016

 

For information and guidance of all concerned.For a complete copy of the document, please click on the link below:

Supplemental Bid Bulletin No. 1-Lease Of Two (2) Lots Of Room Space And Racks  In Data Center Facility Services BAC4IGOV-2016-07-008

Issued this 12th day of July 2016.

 

 

 

(SGD.) DENIS F. VILLORENTE

Chairperson, BAC4IGOV