After considering the queries, clarifications, recommendations and suggestions made during the Pre-Bid Conference held on 30 June 2015, Section 3 (Bid Data Sheet), ITB Clause 12.1, ELIGIBILITY DOCUMENTS, iv states that:

XXX

Any of the following documents must be submitted corresponding to listed contracts per submitted Annex I:

  1. Notice of Award; or
  2. Notice to Proceed”

XXX

Thus Annex I “Statement of all Ongoing Contracts Within the Last Three (3) Years” is hereby amended to read as follows:

XXX

1. All On-Going Contracts (including contract/s awarded but not yet started, if any)

 

Please attached Notice of Award or Notice to Proceed corresponding to the listed contracts above. “

Further, the documents herein stated below are to be submitted together with ITB Clause 12.1 Technical Documents:

iv.     Contractor’s Qualifications:

A. Written Statement of the contractor signed by their authorized representative that they have at least 10 years of direct experience on planning, engineering, supply and delivery, installation, testing and commissioning and experience in operations and maintenance of optical fiber transmission backbone projects/systems with major telecommunications carriers in the Philippines.

B. Resume of key personnel to be assigned to the project

C. PCAB License minimum of five (5) years on Communications Facilities. (In case of renewal, contractor must submit a copy of PCAB application and Official Receipt)

v.     Fiber Optic Cable Specifications:

A. Detailed specifications of the fiber optic cable (FOC) being offered vis-à-vis compliance with ITU-T Recommendation G.652d.

B. Manufacturer’s ISO certification or other internationally accepted third party certifying authority of their offered FOC.

C. Manufacturer’s certification stating that the life span of single mode fiber cables being offered is more than forty (40) years.

D. Brochure of the FOC being offered. (Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.)

vi.     Test Equipment:

A. Calibration Certificates issued by Authorized third party organizations for the Optical Loss Tester, OTDR and other necessary measuring equipment. Calibration should be valid until December 2016

B. Brochures of the testing equipment.(Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.)

C. Measurement procedure for each testing equipment.

Bid Data Sheet, ITB Clause 12.1 TECHNICAL DOCUMENTS items number v, vi, vii, viii, ix and x is adjusted to accommodate the additional requirements stated above. Thus, the following amendments were applied to read as follows:

Original Stipulation Amended Stipulation
v Valid and Current Certificate of Distributorship/Dealership/Resellership of the following product being offered, issued by the principal or manufacturer of the product (if Bidder is not the manufacturer). If not issued by manufacturer, must also submit certification / document linking bidder to the manufacturer. vii Valid and Current Certificate of Distributorship/Dealership/Resellership of the following product being offered, issued by the principal or manufacturer of the product (if Bidder is not the manufacturer). If not issued by manufacturer, must also submit certification / document linking bidder to the manufacturer.
vi Valid and Current ISO 9001 Quality Management System Certificate issued to the manufacturer by an Independent Certifying body*Note:  If in foreign language other than English, it must be accompanied by a translation of the documents in English.  The documents shall be translated by the relevant foreign government agency, the foreign government agency authorized to translate documents, or a registered translator in the foreign bidder’s country, and shall be authenticated by the appropriate Philippine foreign service establishment/post or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines. viii Valid and Current ISO 9001 Quality Management System Certificate issued to the manufacturer by an Independent Certifying body*Note:  If in foreign language other than English, it must be accompanied by a translation of the documents in English.  The documents shall be translated by the relevant foreign government agency, the foreign government agency authorized to translate documents, or a registered translator in the foreign bidder’s country, and shall be authenticated by the appropriate Philippine foreign service establishment/post or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines.
vii Certificate of Performance Evaluation (Annex V-B) showing a rating of at least Very Satisfactory issued by the Bidder’s Single Largest Completed Contract Client stated in the submitted Annex I-A. ix Certificate of Performance Evaluation (Annex V-B) showing a rating of at least Very Satisfactory issued by the Bidder’s Single Largest Completed Contract Client stated in the submitted Annex I-A.
viii List of authorized Service Centers in the Philippines (with available spare parts, indicating address, telephone & fax number/s, e-mail address & contact person).In the event of closure of business, termination of franchise / service center, the supplier shall notify the ICT Office accordingly of the new service centers with telephone numbers and address who can provide the needed parts, supplies and service; x List of authorized Service Centers in the Philippines (with available spare parts, indicating address, telephone & fax number/s, e-mail address & contact person).In the event of closure of business, termination of franchise / service center, the supplier shall notify the ICT Office accordingly of the new service centers with telephone numbers and address who can provide the needed parts, supplies and service;
Ix Proof of Authority of the Bidder’s authorized representative/s:a) FOR SOLE PROPRIETORSHIP (IF OWNER OPTS TO APPOINT A REPRESENTATIVE): Duly notarized Special Power of Attorney

b) FOR CORPORATIONS, COOPERATIVE OR THE MEMBERS OF THE JOINT VENTURE:

Duly notarized Secretary’s Certificate evidencing the authority of the designated representative/s.

IN THE CASE OF UNINCORPORATED JOINT VENTURE: Each member shall submit a separate Special Power of Attorney and/or Secretary’s Certificate evidencing the authority of the designated representative/s.

xi Proof of Authority of the Bidder’s authorized representative/s:a) FOR SOLE PROPRIETORSHIP (IF OWNER OPTS TO APPOINT A REPRESENTATIVE): Duly notarized Special Power of Attorney

b) FOR CORPORATIONS, COOPERATIVE OR THE MEMBERS OF THE JOINT VENTURE:

Duly notarized Secretary’s Certificate evidencing the authority of the designated representative/s.

IN THE CASE OF UNINCORPORATED JOINT VENTURE: Each member shall submit a separate Special Power of Attorney and/or Secretary’s Certificate evidencing the authority of the designated representative/s.

Item 12.1 (b) (iv) of the “CHECKLIST OF REQUIREMENTS FOR BIDDERS” which states that,

“Brochure (original or internet download / Technical Data Sheet or equivalent document):

*Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.”  

is Deleted from the list of Technical Documents to be submitted by the prospective bidders. Hence, amending also the “CHECKLIST OF REQUIREMENTS FOR BIDDERS” to delete 12.1 (b) (iv) which provides:

“Brochure (original or internet download/Technical Data Sheet or equivalent document

*Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.”

Provided that in Section V (Special Conditions of Contract (SCC), GCC Clause 1.1 (k) states that:

“The Project Site is Information and Communications Technology Office, Carlos P. Garcia Avenue, UP Diliman, Quezon City which is defined in Section VI. Schedule of Requirements.”

Thus, Section V (Special Conditions of Contract (SCC), GCC Clause 1.1 (k) is hereby amended to read as follows:

“The Project Site is Metro Manila and Cebu.”

Provided that in Section V (Special Conditions of Contract (SCC), GCC Clause 6.2 (Delivery and Documents), Spare Parts states that:

XXX

“The spare parts required are listed in Error! Reference source not found. and the cost thereof are included in the Contract Price”

XXX

Thus, Section V (Special Conditions of Contract (SCC), GCC Clause 6.2 (Delivery and Documents), Spare Parts is hereby amended to read as follows:

XXX

“The spare parts required are listed in Schedule of Requirements and the cost thereof are included in the Contract Price”

XXX

Provided that in Section VI (Schedule of Requirements), Schedule of Requirements is amended to read as follows:

“Revised Schedule of Requirements”

The delivery schedule of service shall commence within thirty (30) calendar days upon issuance of Notice to Proceed.

Description Qty ICT Office ABC Commence, Weeks/Months
Maintenance of ICTO-DOST Fiber Optic Cable (FOC) Networks in Metro Manila Area and Cebu Area including Supply and Delivery of FOC Network Maintenance Supplies and Materials 1 Lot P20,974,529.00 Thirty (30) calendar days from the receipt of Notice to Proceed

I hereby commit to comply and deliver all the above requirements in accordance with the above-stated schedule. 

___________________   __________________________  __________
Name of Company                   Signature Over Printed Name                    Date
of Authorized Representative

 

Provided that in Section VIII-Bidding Forms, particularly Annex VII-Financial Bid Form, columns for Description and ABC (P) Total Price is hereby amended to read as follows:

Original Stipulation Amended Version
Description:“Supply, Delivery, Installation, Testing and Commissioning of Fire Detection and Suppression System at the Battery Room” Description:“Maintenance of ICTO-DOST Fiber Optic Cable (FOC) Networks in Metro Manila Area and Cebu Area including Supply and Delivery of FOC Network Maintenance Supplies and Materials” 
ABC (P) Total Price:“P1,280,000.00” ABC (P) Total Price:“P20,974,529.00”

Provided that in Annex VII-A-Detailed Financial Breakdown of Section VIII-Bidding Forms, items hereunder are amended to read as follows:

Original Stipulation Amended Version
Manpower Requirements Qty Manpower Requirements Qty
A. Metro Manila A. Metro Manila
4. Three (3) FOC teams that consists of seven (7) personnel 4. Three (3) FOC teams that consists of seven (7) personnel
–          Two (1) Lineman 1 –          Lineman 2
–          Two (1) Support personnel 1 –          Support personnel 2
B. Cebu Area B. Cebu Area
4. One (1) FOC team that consists of seven (7) personnel 4. One (1) FOC team that consists of seven (7) personnel
– Two (1) Lineman 1 –  Lineman 2
– Two (1) Support personnel 1 – Support personnel 2

Additionally, in Annex VII-A-Detailed Financial Breakdown of Section VIII-Bidding Forms, bidders are required to stipulate the Total Bid Price in Words. Thus, amending the form indicating a section where bidders can put the Total Bid Price in Words.

Provided further, in Annex VIII-A (For Goods Offered From Abroad) and VIII-B (For Goods Offered From Within the Philippines) is also amended to read as follows:

Original Stipulation Amended Version
Manpower Requirements Qty Manpower Requirements Qty
A. Metro Manila A. Metro Manila
4. Three (3) FOC teams that consists of seven (7) personnel 4. Three (3) FOC teams that consists of seven (7) personnel
–          Two (1) Lineman 1 –          Lineman 2
–          Two (1) Support personnel 1 –          Support personnel 2
B. Cebu Area B. Cebu Area
4. One (1) FOC team that consists of seven (7) personnel 4. One (1) FOC team that consists of seven (7) personnel
– Two (1) Lineman 1 –  Lineman 2
– Two (1) Support personnel 1 – Support personnel 2

Additionally, in Annex VII-A-Detailed Financial Breakdown of Section VIII-Bidding Forms, bidders are required to stipulate the Total Bid Price in Words. Thus, amending the form indicating a section where bidders can put the Total Bid Price in Words.

Provided further, in Annex VIII-A (For Goods Offered From Abroad) and VIII-B (For Goods Offered From Within the Philippines) is also amended to read as follows:

Annex VIII-A (For Goods Offered From Abroad):

Item
Description
Country of Origin
Qty
Unit price CIF port of entry (specify port) or CIP named place
(specify border point or place of destination)

Total CIF or CIP price per item (col. 4 x 5)

Unit Price Delivered Duty Unpaid (DDU)
Unit price Delivered Duty Paid (DDP)
Total Price delivered DDP (col 4 x 8)

1
48 core, FOC, 8M,1310M
32,000 Mtrs.
2
FOC Splice Closure-48 core
60 Sets
3
Loop Holder
60 pcs.
Pole Clamps
4
2A/CA/RL/DEG/GCA-5-7
60 pcs.
5
2A/CA/RL/DEG/GCA-6-8
60 pcs.
6
2A/CA/RL/DEG/GCA-7-9
60 pcs.
Extension Arm
7
26
20 Sets
8
44 1/2
20 Sets
9
Messenger Wire, 6M
4,000 Mtrs
10
Guy Grip, 6M
200 Pcs.
11
Straight Suspension Clamp
100 Pcs.
12
Curve Suspension Clamp
100 Pcs.
13
Grounding Rod/Clamp
100 Pcs.
14
Grounding Wire, 5/16
200 Mtrs
15
Anchor Block, Concrete
40 Pcs.
16
Patch Cord, LC/LC
170 Pcs.
17
Patch Cord, LC/SC
30 Pcs.
Vehicles
Metro Manila
18
Splicing Van with Ladder rack/holder
2
19
Bucket Truck
1
20
Boom Truck
1
21
Service Vehicles with Ladder rack/holder
3
Cebu
22
Splicing Van with Ladder rack/holder
1
23
Boom Truck
1
24
Service Vehicle with Ladder rack/holder
1

Annex VIII-B (For Goods Offered From Within the Philippines):

Item
Description
Country of Origin
Qty
Unit price CIF port of entry (specify port) or CIP named place
(specify border point or place of destination)

Total CIF or CIP price per item (col. 4 x 5)

Unit Price Delivered Duty Unpaid (DDU)
Unit price Delivered Duty Paid (DDP)
Total Price delivered DDP (col 4 x 8)

1
48 core, FOC, 8M,1310M
32,000 Mtrs.
2
FOC Splice Closure-48 core
60 Sets
3
Loop Holder
60 pcs.
Pole Clamps
4
2A/CA/RL/DEG/GCA-5-7
60 pcs.
5
2A/CA/RL/DEG/GCA-6-8
60 pcs.
6
2A/CA/RL/DEG/GCA-7-9
60 pcs.
Extension Arm
7
26
20 Sets
8
44 1/2
20 Sets
9
Messenger Wire, 6M
4,000 Mtrs
10
Guy Grip, 6M
200 Pcs.
11
Straight Suspension Clamp
100 Pcs.
12
Curve Suspension Clamp
100 Pcs.
13
Grounding Rod/Clamp
100 Pcs.
14
Grounding Wire, 5/16
200 Mtrs
15
Anchor Block, Concrete
40 Pcs.
16
Patch Cord, LC/LC
170 Pcs.
17
Patch Cord, LC/SC
30 Pcs.
Vehicles
Metro Manila
18
Splicing Van with Ladder rack/holder
2
19
Bucket Truck
1
20
Boom Truck
1
21
Service Vehicles with Ladder rack/holder
3
Cebu
22
Splicing Van with Ladder rack/holder
1
23
Boom Truck
1
24
Service Vehicle with Ladder rack/holder
1

Please use the Revised Annex I, Revised Annex VII, Revised Annex VII-A, Revised Annex VIII-A, Revised Annex VIII-B, and Revised Schedule of Requirements attached in this Supplemental Bid Bulletin.

Amendments / inclusions / clarifications made herein shall be construed as an integral part of the Bidding Documents.

To download the Supplemental Bid Documents, click on the link below:

Supplemental Bid Bulletin No. 1 – Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and Delivery of FOC Network Maintenance Supplies and Materials

 

(SGD)DENIS F. VILLORENTE
Chairman, BAC4iGOV
Deputy Executive Director for eGovernment
OIC, Office of the Director, ASTI