BIDS AND AWARDS COMMITTEE (DICTBAC)

 

Supplemental Bid Bulletin No. 2

 

PAINTING OF EXTERIOR AND INTERIOR PEBBLE SURFACES OF UNIVERSITY OF THE PHILIPPINES-OPEN UNIVERSITY BUILDING

 

Bid Reference No. DICTBAC-2017-07-013

 

After considering the queries, clarifications, recommendations and suggestions, the DICTBAC hereby decides to include, revise, amend, delete and/or adapt the following provisions:

Item No. Subject Clarification
1 On the submission of statement of Single Largest Completed Contract As per Section 23.4.2.4. of the 2016 Revised Implementing Rules and Regulation (IRR) of Republic Act (RA) 9184, it provides that:

 

“The prospective bidder must have completed an SLCC that is similar to the contract to be bid, and whose value, adjusted to current prices using the PSA consumer price indices, must be at least fifty percent (50%) of the ABC to be bid: Provided, however , That contractors under Small A and Small B categories without similar experience on the contract to be bid may be allowed to bid if the cost of such contract is not more than the allowable Range of Contract Cost (ARCC) of their registration based on the guidelines as prescribed by the PCAB.”

 

Prospective bidders registered under either Small A or Small B category that does not have a previously completed similar contract are allowed to participate in this procurement activity if the cost of the contract being bid out is not more than the allowable ARCC of their registration.

2 On the submission of Net Financial Computing Capacity As per Section 23.1(a)(viii) of the 2016 Revised (IRR) of RA 9184, it provides that:

 

“The prospective bidder’s computation of Net Financial Contracting Capacity (NFCC).  However, in the case of procurement of Goods, a bidder may submit a committed Line of Credit from a Universal or Commercial Bank, in lieu of its NFCC computation.”

 

Submission of a committed Line of Credit in lieu of the NFCC computation is only allowed in case of procurement of Goods; hence, for this project, the NFCC computation is a required submission as part of the Eligibility Documents.

3 On the submission of recently expired PCAB License and official receipt for renewal As per GPPB Non Policy Opinion NPM No. 103-2015, it is reiterated “that a valid PCAB license, is required as an eligibility requirement for the procurement of infrastructure projects under Section 23.1(a)(iv) of the Revised IRR of RA 9184, should be valid at the time of the deadline for the submission and opening of bids.

 

In addition, as per GPPB Non Policy Opinion NPM No.  020-2016, “[A] valid PCAB license is an integral part of the Eligibility Requirements for the procurement of infrastructure projects, the same should be valid as of the date of the deadline for the submission and opening of bids. A Temporary PCAB Certificate of License cannot substitute the requirement of submitting a Valid PCAB License as part of the Eligibility Requirements.

4 Progress Payment We would like to reiterate Clause 40 of Section IV. General Conditions of Contract, and we quote:

 

“40. Progress Payments

40.1.   The Contractor may submit a request for payment for Work accomplished.  Such request for payment shall be verified and certified by the Procuring Entity’s Representative/Project Engineer.  Except as otherwise stipulated in the SCC, materials and equipment delivered on the site but not completely put in place shall not be included for payment.

40.2.   The Procuring Entity shall deduct the following from the certified gross amounts to be paid to the contractor as progress payment:

a)    Cumulative value of the work previously certified and paid for.

b)   Portion of the advance payment to be recouped for the month.

c)    Retention money in accordance with the condition of contract.

d)    Amount to cover third party liabilities.

e)    Amount to cover uncorrected discovered defects in the works.

40.3.   Payments shall be adjusted by deducting therefrom the amounts for advance payments and retention.  The Procuring Entity shall pay the Contractor the amounts certified by the Procuring Entity’s Representative within twenty eight (28) days from the date each certificate was issued.  No payment of interest for delayed payments and adjustments shall be made by the Procuring Entity.

40.4.   The first progress payment may be paid by the Procuring Entity to the Contractor provided that at least twenty percent (20%) of the work has been accomplished as certified by the Procuring Entity’s Representative.

 

40.5.   Items of the Works for which a price of “0” (zero) has been entered will not be paid for by the Procuring Entity and shall be deemed covered by other rates and prices in the Contract.”

The first progress payment will be 20% provided that at LEAST twenty percent (20%) of the work has been accomplished as certified by the Procuring Entity’s Representative as specified in the Bidding Documents. This work accomplishment will be evaluated first by the procuring entity. Then the succeeding progress payment will be on the winning contractor’s request for billing/ request for payment for Work accomplished which will then be again evaluated by the PMO/ in charge on the project.

5 Submission of Certificate of Performance Evaluation showing a rating of at least Satisfactory issued by the Bidder’s Single Largest Completed Contract Client requirement under Technical Documents If bidder submits Notice of Award and/or Notice to Proceed as attachment to the Statement of Single Largest Completed Contract (Annex I-A), the bidder is required to submit Certificate of Performance Evaluation (Annex VII) showing a rating of at least Satisfactory issued by the Bidder’s Single Largest Completed Contract Client stated in the submitted Annex I-A.

 

If bidder submits Project Owner’s Certificate of Final Acceptance issued by the Owner other than the Contractor or Constructor’s Performance Evaluation System (CPES) Final Rating Sheet which must have a satisfactory rating as an attachment to the Statement of Single Largest Completed Contract (Annex I-A), submission of Certificate of Performance Evaluation showing a rating of at least Satisfactory issued by the Bidder’s Single Largest Completed Contract Client shall no longer be required.

6 Warranty Period We would like to reiterate Clause 12.2 of Section IV. General Conditions of Contract, and we quote:

 

“12.2. The defects liability period for infrastructure projects shall be one year from contract completion up to final acceptance by the Procuring Entity.  During this period, the Contractor shall undertake the repair works, at his own expense, of any damage to the Works on account of the use of materials of inferior quality within ninety (90) days from the time the HoPE has issued an order to undertake repair.  In case of failure or refusal to comply with this mandate, the Procuring Entity shall undertake such repair works and shall be entitled to full reimbursement of expenses incurred therein upon demand.”

 

 

Original Provision Amended Provision
Section III. Bid Data Sheet
12.(b)(vii) Certificate of Performance Evaluation (Annex VII) showing a rating of at least Satisfactory issued by the Bidder’s Single Largest Completed Contract Client stated in the submitted Annex I-A 12.(b)(vii) Certificate of Performance Evaluation (Annex VII) showing a rating of at least Satisfactory issued by the Bidder’s Single Largest Completed Contract Client stated in the submitted Annex I-A.

*Note: This is only required if bidder submits Notice of Award and/or Notice to Proceed as attachment to the Statement of Single Largest Completed Contract (Annex I-A).

13.1(b)(3) Cash flow by quarter and payment schedule. 13.1(b)(3) Cash flow by month and payment schedule.
31.4(f) Construction schedule and S-curve, manpower schedule, construction methods, equipment utilization schedule, construction safety and health program approved by the Department of Labor and Employment. 31.4(f) Construction schedule and S-curve, manpower schedule, construction methods, and equipment utilization schedule.
Section VI. Specifications
No original provision. A.   Painting of Exterior and Interior Pebble Surfaces

 

5.   Hairline cracks can be treated by the elastomeric paint application as per specs on paint manufacturer. While hairline cracks with larger separation and dimension visually seen can be treated through wall rectification/ patching-chipping/ cutting/ replacement. The above construction repair methodology is the usual application on the above cases. However, your inquiry should have been directed to the bidders since they will be the one who will implement with their respective construction methods. It will be dependent on the type of construction materialized that the winning bidder will work on it.

VI. PROJECT DURATION

 

The project shall be completed within ninety (90) calendar days which will take effect seven (7) calendar days upon receipt of the Notice to Proceed (NTP)

VI. PROJECT DURATION

 

The project shall be completed within ninety (90) calendar days upon receipt of the Notice to Proceed (NTP)

No original provision. IX.  PAINT SPECIFICATIONS

ELASTOMERIC PAINT

Elastomeric Paint is a 100% acrylic water based elastomeric wall paint that is especially formulated to bridge micro/hairline cracks and crevices thus providing good waterproofing and protection from rain, carbon dioxide or other acidic gases (acid rain).

FEATURES:

a.    Covers wall hairline cracks and crevices

b.    Superior crack bridging ability

c.    Prevent unsightly efflorescence emanating from cracks

d.    Superb elongation & tensile strength

e.    Excellent weather ability

f.     Excellent UV resistance

g.    Excellent color acceptance

h.    Excellent alkali resistance

i.      Excellent scrub resistance

j.     Very good mildew resistance

k.    Lead free and mercury free paint

 

BENEFITS:

a.    Protects the building from entry of rainwater, carbon dioxide and other acidic gases.

b.    Upgrades the integrity of the building.

c.    Preserves and extends aesthetic appearance of the building thus minimizing repainting.

 

APPLICATION: Brush or roller.

 

 

DRYING TIME: Dries to touch in 30 minutes. Allow four (4) hours in between coats.

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

 

Please use the following forms attached in this Supplemental Bid Bulletin:

  • Revised Specifications as of 31 July 2017

 

For information and guidance of all concerned.For a copy of the document click the link below:

Supplemental Bid Bulletin No. 2 -PAINTING OF EXTERIOR AND INTERIOR PEBBLE SURFACES OF UNIVERSITY OF THE PHILIPPINES-OPEN UNIVERSITY BUILDING

 

Issued this 31st day of July 2017.

 

 

(Original Signed)

ALAN A. SILOR

Chairperson, DICTBAC