In relation to the queries, clarifications, recommendations and suggestions for the aforementioned project, hereunder is the official response of the BAC4IGOV:

No. Questions BAC4IGOV’s Response
1 Clarification on the 30 calendar days delivery time frame from receipt of NTP. Will this only cover the delivery and installation of the goods or the software? This is specific to the delivery of licenses.
2 Clarification on the Reports: How many exactly the reports to be delivered? Though Sixteen (16) reports were mentioned in the document, but no clear details were provided. Are there any specific details on what type of reports are needed? Details on the structure and content have yet to be defined.
3 Clarification on Data source: The five (5) XML registries and at least fifty (50) NoSQL data marts. Kindly elaborate the requirement further. The Data Marts (10 data marts per collaborative group/registry output) is a deliverable of another tender. The specifications will be defined as a deliverable of that separate tender.
4 It was also mentioned in the document that the BI development will commence only after the fifty (50) NoSQL datamarts has been developed. Is it in the development stage or production? Everything is currently being tendered
5 Is data modeling included in the scope of this project? No. BI work will be based on designs provided by another tender
6 Is data cleansing included in the scope of this project? No
7 Are the data readily available? Output of a separate project
8 We have identified one more clarification under page 86 of the bidding documents, “Production Environment: Software Component”- 120 Concurrent users (at a 10% concurrency-this amounts to 1200 named users at mixed workloads) Please elaborate the above statement further for clarification? This simply means that we are procuring for a system that could support 120 concurrent users, but our initial estimated concurrent use will only be at 10% to account for potential peaks in usage.
9 Clarification on Page 84 under Section VII Technical Specifications: K) Should be able to support offline analysis based on specific dataset. System should allow users to analyze data even in offline mode or even when not connected to the data source.
10 Clarification on Page 86 under Section VII Technical Specifications: 6) Investment Protection – a) Must have a roadmap and protection from obsolescence – please elaborate further. This is future-proofing and would require the use of open standard technologies and eliminating all such technologies that encapsulate output using proprietary containers.
11 Section 7. Technical Specifications. Project Scope – 2) Design and Implementation of typical information dashboards and reports for typical hierarchy of users (Executives, Middle Managers, General Population ) with realistic, mixed workloads. 3) Design, Implementation, and Deployment of the Enterprise Business Intelligence Tools and Applications with data gathered against the following contextual XML registries: 4)c. Design, develop, test, and deploy dashboards and reports against a minimum of 50 Enterprise NoSQLbased Data Marts with typical or standard dimensions/elements; – Is there already a specific number of reports/dashboards that the project envisions? If so, how many? Is there a list of dashboards that can be seen for reference? What is there definition of an Active Disaster Recovery? Does this accept requests as well together with the Production Server? 4) None. Active Disaster Recovery. Yes.
12 Eligibility – Single Largest Contract Will iGov consider the submission of aggregated contracts from which the amount of one contract is equal to at least 25% of the ABC? Considering also that the project requires such expertise to implement. Therefore, similar contracts should be more specific and would mean “Supply and Delivery of Goods and Services particularly for the Enterprise Business Intelligence”. Yes.
13 4.1(e) A Bidder submits more than one bid in this bidding process. However, this does not limit the participation of subcontractors in more than one bid; 4.1(e) A Bidder submits more than one bid in this bidding process. However, this does not limit the participation of subcontractors in more than one bid; No. Please read the whole of Section II. Instructions to Bidders, item A.4 Conflict of Interest. What this provision says is a bidder submitting more than one bid in this bidding process shall be considered a case of conflict of interest and shall result to disqualification of that bidder
14 Section 3. Bid Data Sheet (BDS) – 8.1 Subcontracting is not allowed. Please clarify For this contract, bidders are not allowed to subcontract any components.

Further, that in Section III, Bid Data Sheet (BDS), ITB Clause 12.1 (a) Eligibility Documents provides that,

v. “Statement of Completed Single Largest Contract from January 2010 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC (Annex I-A).

Any of the following documents must be submitted corresponding to listed contracts per submitted Annex I-A:

a) Copy of End User’s Acceptance; or

b) Copy of Official Receipt/s”

The provision above is hereby modified to read as follows:

“Statement of Completed Single Largest Contract from January 2010 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC (Annex I-A).

Any of the following documents must be submitted corresponding to listed contracts per submitted Annex I-A:

a) Copy of End User’s Acceptance; or

b) Copy of Official Receipt/s”

or

Statement of at Least Three (3) Completed Contracts of Similar Nature Within The Last Five (5) Years, the aggregate of which should be equivalent to at least fifty percent (50%) of the Approved Budget for the Contract (ABC); The largest of these similar contracts must be equivalent to at least twenty-five percent (25%) of the ABC (Annex I-A) prior to the deadline for the submission and receipt of eligibility documents.” Supplemental Bid Bulletin No. 3 Procurement of Goods and Services for the Government Common Platform Enterprise Business Intelligence Tools and Applications Bid Reference No. BAC4IGOV-2015-07-010

Thus, Annex I-A modifying its title to “Statement of Single (1) Largest Completed Contract of Similar Nature or Statement of at Least Three (3) Completed Contracts of Similar Nature Within the Last Five (5) Years From Date of Submission and Receipt of Bids Amounting to At Least Fifty Percent (50%) of the Approved Budget of Contract (ABC).

Provided further, that Section XI, Checklist of Requirements, Ref No. 12.1, (a.1.) Eligibility Documents for Local Companies is also revised to read as follows:

Statement of Completed Single Largest Contract from January 2010 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC. Revised Annex I-A

Any of the following documents must be submitted corresponding to listed contracts per
submitted Revised Annex I-A:

a) Copy of End User’s Acceptance; or

b) Copy of Official Receipt/s

Or

Statement of at Least Three (3) Completed Contracts of Similar Nature Within The Last Five (5) Years, the aggregate of which should be equivalent to at least fifty percent (50%) of the Approved Budget for the Contract (ABC); The largest of these similar contracts must be equivalent to at least twenty-five percent (25%) of the ABC (Revised Annex I-A) prior to the deadline for the submission and receipt of eligibility documents.

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

To download this document, click on the link below:

Supplemental Bid Bulletin No. 3 – Procurement of Goods and Services for the Government Common Platform Enterprise Business Intelligence Tools and Applications

For information and guidance of all concerned.

(SGD.) DENIS F. VILLORENTE

Chairman, BAC4iGOV