SPECIAL BIDS AND AWARDS COMMITTEE FOR THE INTEGRATED GOVERNMENT PHILIPPINES PROJECT (BAC4IGOV)

 

Supplemental Bid Bulletin No. 5

 

NATIONAL GOVERNMENT DATA CENTER 1 (NGDC1) REHABILITATION PROJECT

 

Bid Reference No. BAC4IGOV-2017-03-002

 

After considering the queries, clarifications, recommendations and suggestions, the BAC4IGOV hereby decides to include, revise, amend, delete and/or adapt the following provisions:

Item No. Query BAC4IGOV Response
1 We would like to inquire regarding the specific requirements (including the checklist) should the local bidder go into a JVA with a FOREIGN bidder (Local to Foreign JVA). It wasn’t specifically mentioned in any of the bidding docs regarding such for it only mentioned the JVA between Local to Local JVA Per section 23.2 of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184, and we quote:

 

“In case of foreign bidders, the eligibility requirements or statements, the bids, and all other documents to be submitted to the BAC must be in English. If the eligibility requirements or statements, the bids, and all other documents submitted to the BAC are in foreign language other than English, it must be accompanied by a translation of the documents in English. The documents shall be translated by the relevant foreign government agency, the foreign government agency authorized to translate documents, or a registered translator in the foreign bidder’s country; and shall be

authenticated by the appropriate Philippine foreign service establishment/post or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines.”

 

Verification and validation of submitted documents of the foreign JV partner shall be done during post qualification.

2 As an additional query, kindly advise as well complete instructions regarding the NFCC requirement for Foreign Company Bidder (within a JVA with a Local Company Bidder) please. As per Clause 5.5 of Section II. Instruction to Bidders of the Bidding Documents, and we quote:

 

The Bidder must submit a computation of its Net Financial Contracting Capacity (NFCC), which must be at least equal to the ABC to be bid, calculated as follows:

NFCC = [(Current assets minus current liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started, coinciding with the contract to be bid.

 

The values of the domestic bidder’s current assets and current liabilities shall be based on the latest Audited Financial Statements submitted to the BIR.

 

The values of the domestic bidder’s current assets and current liabilities shall be based on the latest Audited Financial Statements submitted to the BIR.

 

For purposes of computing the foreign bidders’ NFCC, the value of the current assets and current liabilities shall be based on their audited financial statements prepared in accordance with international financial reporting standards.

 

If the prospective bidder opts to submit a committed Line of Credit, it must be at least equal to ten percent (10%) of the ABC to be bid. If issued by a foreign universal or commercial bank, it shall be confirmed or authenticated by a local universal or commercial bank.”

3 2.12.2. Contractor must possess a valid Y2016 Philippine Contractors Accreditation Board (PCAB) License.

 

Query: What are your required PCAB Classifications and Category.

Any of the following are acceptable:

GENERAL BUILDING:

Categories: AA, A, B,

 

SPECIALTY:

Categories: AAA, AA, A, B, C, D

4 For the STATEMENT OF SINGLE (1) LARGEST COMPLETED CONTRACT: Is it possible to have at most two (2) similar contracts with an aggregate contract amount equivalent to at least fifty percent (50%) from January 2012 up to the day before the deadline for the submission bids? Yes. Please refer to the table below for the changes in provisions.
5 For the Cooling Capacity: 55.1kW, is it 21TR Precision or 15TR Precision? 15TR PRECISION AIRCONDITIONING UNIT (PACU) Dual Compressor

System: Air cooled System (DX), EBM EC FAN

Total Cooling Capacity: 55.1kW

Sensible Cooling Capacity: 51.1kW

6 We would like to inquire/confirm if the Post Qualification Documents requirement stated below:

 

“#12. Certification from IT Principal or IT Global Company stating its Data Center Services as one of its core offerings and that the bidder is its appointed Tier 1 Partner (or its equivalent).”

 

As written in the pre-bid conference guide; is this post-qualification document:

1.   A major documentary requirement;

2.   If we can provide its equivalent document; or,

3.   If this document can be waived altogether.

We can accept an alternative document provided it specifies the bidder’s formal partnership with an IT principal similarly engaged in Data Center services globally.
7 CIVIL/ ARCHITECTURAL WORKS:

 

1.   What is the required Fire Rating for the Metal Doors? Are we going to provide Wired Vision Panel?

 

2.   For the Gypsum Cladding, are we only required to use Ordinary Gypsum Boards as specified in the BOQ, or are we going to use Fire Rated Gypsum Boards?

 

3.   For the Floor Topping requirement, what is the allowable thickness?

 

 

1. Minimum of 1 Hr. Provision of Wired Vision Panel is within the discretion of the bidder. If the bidder feels that it will be beneficial and there are no risks, then it should form part of its proposed designs.

 

 

2. Fire Rated – in compliance with TUI Tier III Fire rating standards for Wall Cladding

 

 

 

 

3. Thickness form part of the bidder’s proposed designs. Hence, the bidder should propose the thickness they believe will be sufficient and rationale of which should be included in the design narrative

8 ELIGIBILITY DOCUMENTS:
1.   Single Largest Contract – Can we allowed to submit aggregate of three single largest contract?
2.   Can we allow to attached the renewal slip for the ITR 2016, since it will be release on the first week of May?
3.   Can we request for an extension for the submission and opening of bids?
 

1. Yes, provided that the aggregate amount of which should be 50% of the ABC, and the largest of these contracts must be equivalent to 25% of the ABC.

 

2. Submission should be the latest income and business tax returns. As per Section 34.2. of the 2016 Revised IRR of RA 9184, we quote:

 

“Within five (5) calendar days from receipt by the bidder of the notice from the BAC that the bidder has the Lowest Calculated Bid or Highest Rated Bid, the bidder shall submit to the BAC its latest income and business tax returns, and other appropriate licenses and permits required by law and stated in the Bidding Documents.”

 

3. Bid Submission extended to 3 May 2017.

 

 

 

 

 

 

 

Original Provision Amended Provision
Section I. Invitation to Bid
4.   Contract shall cover provisions relevant to the physical construction of the facility, workmanship, equipment warranties, support and maintenance services. Workmanship validity shall be for twelve (12) months from date of facility handover and thirty six (36) months for extended warranty, support and maintenance services. 4. Contract shall cover provisions relevant to the physical construction of the facility, workmanship, equipment warranties, support and maintenance services. Workmanship validity shall be for twelve (12) months from date of issuance of Certificate of Final Acceptance and thirty six (36) months for extended warranty, support and maintenance services.
5.   A prospective Bidder should have completed within the last five (5) years from the date of submission and receipt of bids at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC.

 

For this project, “similar in nature” shall mean “Data Center Turnkey Engagement”.

5. A prospective Bidder should have completed within the last five (5) years from the date of submission and receipt of bids at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC OR at least two (2) contracts of similar nature, the aggregate amount of which should be equivalent to at least fifty (50%) of the ABC, the largest of these contracts must be equivalent to at least twenty five (25%) of the ABC.

 

For this project, “similar in nature” shall mean “Data Center Turnkey Engagement”.

Section III. Bid Data Sheet

5.4.

The Bidder must have completed, within the last five (5) years from the date of submission and receipt of at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC.

 

For this purpose, similar contracts shall mean “Data Center Turnkey Engagement”.

The Bidder must have completed, within the last five (5) years from the date of submission and receipt of at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC OR at least two (2) contracts of similar nature, the aggregate amount of which should be equivalent to at least fifty (50%) of the ABC, the largest of these contracts must be equivalent to at least twenty five (25%) of the ABC.

 

For this project, “similar in nature” shall mean “Data Center Turnkey Engagement”.

 

 

Section III. Bid Data Sheet

12.

i.    Statement of Completed Single Largest Contract from January 2012 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC (Annex I-A); iii. Statement of Completed Single Largest Contract from January 2012 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC OR Statement of at least two (2) Completed Contracts of Similar in Nature Within the Last Five (5) Years from the Date of Submission and Receipt of Bids, the Aggregate of which should be Fifty Percent (50%) of the ABC, and the Largest of these Contracts must be Equivalent to at least Twenty Five Percent (25%) of the ABC (Annex I-A);
Section III. Bid Data Sheet

29.2

c)   Official Receipts (ORs) or Certificate of End User’s Acceptance Statement relative to submitted Annex I-A (Statement of Completed Single Largest Contract of Similar Nature within the last five (5) years from the date of submission and receipt of bids); c) Official Receipts (ORs) or Certificate of End User’s Acceptance Statement relative to submitted Annex I-A (Statement of Completed Single Largest Contract from January 2012 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC or Statement of at least two (2) contracts of similar nature, the aggregate amount of which should be equivalent to at least fifty (50%) of the ABC, the largest of these contracts must be equivalent to at least twenty five (25%) of the ABC)
d)   Certificate of Performance Evaluation (Annex IX) showing a rating of at least Very Satisfactory issued by the Bidder’s Single Largest Completed Contract Client stated in the submitted Annex I-A; d) Certificate of Performance Evaluation (Annex IX) showing a rating of at least Very Satisfactory issued by the Bidder’s client/s stated in the submitted Annex I-A;
j)    Valid and current Y2016 Philippine Contractors Accreditation Board (PCAB) License; j) Valid and current Y2016 Philippine Contractors Accreditation Board (PCAB) License

 

Any of the following classifications and categories are acceptable:

GENERAL BUILDING:

Categories: AA, A, B,

 

SPECIALTY:

Categories: AAA, AA, A, B, C, D

k)   Contractor must have Qualified Personnel with the following PRC Licenses / Certificates on its roster of employees:

l)    Architect

m)  Civil Engineer

n)   Electrical Engineer

o)   Mechanical Engineer

p)   Safety Officer with COSH and BOSH certifications

q)   Certified Data Center Professional

r)   Project Management Certification from PMP or PMI

Copy of PRC Licenses / Certificates of the employees  must be submitted in support thereof.

k) Contractor must have Qualified Personnel with the following PRC Licenses / Certificates on its roster of employees:

          i.    Architect

        ii.    Civil Engineer

       iii.    Electrical Engineer

       iv.    Mechanical Engineer

        v.    Safety Officer with COSH and BOSH certifications

       vi.    Certified Data Center Professional

      vii.    Project Management Certification from PMP or PMI

    viii.    Electronics and Communications Engineer

       ix.    Professional Communications Engineer

Copy of PRC Licenses / Certificates of the employees must be submitted in support thereof.

t) The Contractor should have planned, designed, installed and commissioned at least five Data Centers/Disaster Recovery on a complete turnkey projects. Bidder must provide Certifications (on original letter) from previous customers stating the scope of services delivered by the bidder. Each of the projects must be accompanied by Certificate of Satisfactory Completion on original letter; m) The Contractor should have planned, designed, installed and commissioned at least five Data Centers/Disaster Recovery on a complete turnkey projects within the last five (5) years, regardless of the project size. Bidder must provide Certifications (on original letter) from previous customers stating the scope of services delivered by the bidder. Each of the projects must be accompanied by Certificate of Satisfactory Completion on original letter;
v) Contractor must have experience in designing and building a highly secured data center facility from external threats i.e. bullet-proof walls/protection for data center perimeter walls. Proof of design and end-user acceptance/approval must be provided; and o) Contractor must have experience in designing and building a highly secured data center facility, with varying topologies and/or Tier levels. Bidder must provide Proof of Design in the form of any of the following:

i.       Copy of the Proposal write up with design narrative well stated and signed/accepted by the end-user;

ii.       Copies of Shop Drawings or Conceptual Designs with appropriate title blocks showing the end-user company logo; or

iii.       Certification from the End-user stating that the bidder has completed the design and implementation of its data center with corresponding tier level or topology stated.

w) Proposal document formatted as sequentially listed below:

i.    Design Narrative – contractor must provide a write up of their understanding of the pre-developed designs and their complementing designs (if any)

ii.    Assumptions (if any)

iii.    Innovative Technology or Designs to be applied to complement the solution (if any)

iv.    Scope of Works

v.    Bill of Quantities – equipment branding must be disclosed

vi.    Commercial Offer (for Commercial Proposals Only)

vii.    Testing and Commissioning Scope of Works

viii.    Project Management/Construction Administration Scope of Works

ix.    Implementation Schedule/ Work Plan

x.    Project Team Organization

xi.    Service Inclusions – i.e. Training services

xii.    Service Exclusions

xiii.    Vendor Profile with Project References – must include the following:

q) Proposal document formatted as sequentially listed below:

i.    Design Narrative – contractor must provide a write up of their understanding of the pre-developed designs and their complementing designs (if any)

ii.    Assumptions (if any)

iii.    Innovative Technology or Designs to be applied to complement the solution (if any)

iv.    Scope of Works

v.    Testing and Commissioning Scope of Works

vi.    Project Management / Construction Administration Scope of Works

vii.    Implementation Schedule/ Work Plan

viii.    Project Team Organization

ix.    Service Inclusions – i.e. Training services

x.    Service Exclusions

     xi.    Reference Table of Bid Compliance (Softcopy of the excel sheet shall be provided to the bidders who bought the bidding documents). Bidders must explicitly mention in the Reference Table of Bid Compliance the exact reference page, section and/or item no. with a copy of that page attached in the proposal. Bidders must also submit softcopy of the Table of Bid Compliance along with the reference documents through a flash drive. In case of inconsistency between the submitted hardcopy and that of the softcopy, the hardcopy shall prevail.

xii.    Vendor Profile with Project References – must include the following:

Section VII. Technical Specifications
3.1.5. Electrical Panel Boards

3.1.5.1. DP-UPS PANEL A & B, 380V, 3PH.3W + 100%N + G, with MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer :

600A, 3pole, MCCB

Metering; CTs and Digital multi-function meter with RS485 port for BMS integration.

Outgoing:

500A, 3pole, MCCB – 1No..

300A, 3pole, MCCB – 4No.

100A, 3pole, MCCB – 1No. , LOADBANK

100A, 3pole, MCCB – 1No. , SPARE

100A, TVSS

 

3.1.5.2. UPS PANEL A & B, 380V, 3PH.3W + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer:

3 x 500A, 3pole, MCCB

Metering; CTs and Digital multi function meter

Outgoing:

500A, 3pole, MCCB – 1No.

250A, 3pole, MCCB – 4No.

100A, 3pole, MCCB – No.

100A, 3pole, MCCB – 1No. , LOADBANK

100A, 3pole, MCCB – 1No. , SPARE

100A, TVSS

 

3.1.5.3. DP AC PANEL, 380V, 3PH.3W + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer:

500A, 3pole, MCCB

Metering; CTs and Digital multi function meter

Outgoing:

250A, 3pole, MCCB – 4No.

60A, 3pole, MCCB – 2No.

100A, 3pole, MCCB – 1No. , SPARE

100A, TVSS

 

3.1.5.4. PP UPS PANEL A & B, 380V, 3PH.3W + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer:

250A, 3pole, MCCB

Metering; CTs and Digital multi function meter

Outgoing:

30A, 3pole, MCCB – 47No.

100A, 3pole, MCCB – 1No. , SPARE.

 

3.1.5.5. PP UPS A3 380V, 3PH.3W + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer:

150A, 3pole, MCCB

Metering; CTs and Digital multi function meter

Outgoing:

30A, 3pole, MCCB – 32No.

 

3.1.5.6. Transformers

400KVA, Step-up Transformer 220/380V K-rated

3.1.5. ELECTRICAL PANELBOARD

3.1.5.1. UPS PANEL A & B, 400V, 3PH + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer :

600A, 3pole, MCCB 

Metering; CTs and Digital multi function meter

Outgoing :

400A, 3pole, MCCB – 5Nos.

100A, TVSS

 

3.1.5.2. DP-UPS PANEL A & B, 400V, 3PH + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer :

1 x 400A, 3pole, MCCB 

2 x 300A, 3pole, MCCB 

Metering; CTs and Digital multi function meter

Outgoing :

200A, 3pole, MCCB – 2Nos.

300A, 3pole, MCCB – 1No.

400A, 3pole, MCCB – 1No. , LOADBANK

100A, 3pole, MCCB – 2Nos.

100A, TVSS

 

3.1.5.3. DP AC PANEL, 230V, 3PH + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer :

800A, 3pole, MCCB 

Metering; CTs and Digital multi function meter

Outgoing :

200A, 3pole, MCCB – 3Nos.

60A, 3pole, MCCB – 2Nos.

100A, 3pole, MCCB – 2Nos.

100A, TVSS

 

3.1.5.3. PP UPS PANEL A & B, 400V, 3PH + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer :

200A, 3pole, MCCB 

Metering; CTs and Digital multi function meter

Outgoing :

30A, 1pole, MCCB – 48Nos.

100A TVSS

 

3.1.5.4. MAIN DISTRIBUTION PANEL 230V, 3PH+ 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details.

Incomer :

1600A, 3pole, MCCB 

Metering; CTs and Digital multi function meter

Outgoing :

1000A, 3pole, MCCB – 2Nos.

100A, TVSS

 

3.1.5.5. 400KVA, Step-up Transformer 230/400V K-rated

3.1.5.5.1. 1600AT, ACB, 230V (replacement)

3.2.1.2. Construction Administration and ManagementThe contractor must assign a competent Construction Manager (CM) that will oversee the Project Implementation from Day 1 until handover. It is the responsibility of the CM, among others, to ensure all installation works are within the approved designs, implementation is within the approved implementation timeline, effective issue resolution, preside on weekly project progress meeting and multi-vendor management.   3.2.1.2. Construction Administration and ManagementThe contractor must assign a competent Construction Manager (CM) that will oversee the Project Implementation from Day 1 until the issuance of Certificate of Final Acceptance. It is the responsibility of the CM, among others, to ensure all installation works are within the approved designs, implementation is within the approved implementation timeline, effective issue resolution, preside on weekly project progress meeting and multi-vendor management.  
3.4. Permitting and Other Government Mandated Clearances

The Contractor shall be responsible in facilitating and ensuring that all essential permits and/or clearances are secured to legitimize the construction works as mandated by Law. Cost of which shall be through the account of the Contractor.

 

3.4. Permitting and Other Government Mandated Clearances

The Contractor shall be responsible in facilitating and ensuring that all essential permits and/or clearances are secured to legitimize the construction works as mandated by Law. Cost of which shall be through the account of the Contractor.

 

In addition, the bidder shall be responsible in securing all required construction permits as mandated by law, including permits or clearances from the University of the Philippines being the “landlord” owning the property. Should there be required documentation and/or endorsement from DICT, the bidder should inform DICT of the required documentation through an official communication and DICT shall take action accordingly.

2.5. Duration of the Contract

Contract shall cover provisions relevant to the physical construction of the facility, workmanship, equipment warranties, support and maintenance services. Workmanship validity shall be for 12 months (1 year) from date of facility handover and 36 months (3 years) for extended warranty, support and maintenance services.

3.5. Duration of the Contract

Contract shall cover provisions relevant to the physical construction of the facility, workmanship, equipment warranties, support and maintenance services. Workmanship validity shall be for 12 months (1 year) from date of issuance of Certificate of Final Acceptance and 36 months (3 years) for extended warranty, support and maintenance services.

2.6.    Warranty and Service Support Requirements

DICT requires extended warranty, support and maintenance services, which shall be valid for 36 months/3 years from the handover date. The contractor must include the following, at a minimum, among other terms and conditions of the warranty and support contract:

 

2.6.1. Break Fix provision

2.6.2. Minimum of 3-CTR (3 Hours Call-To-Response)

2.6.3. Replacement of Defective Parts

2.6.4. Provision of Service Units (not more than 2 days upon completion of the diagnosis) in cases where the supplied equipment is/are pulled out from the facility

2.6.5. Periodic Preventive Maintenance Services (PMS) compliant with manufacturer’s PMS specifications.

3.6. Warranty and Service Support Requirements

DICT requires extended warranty, support and maintenance services, which shall be valid for 36 months/3 years from the issuance of Certificate of Final Acceptance. The contractor must include the following, at a minimum, among other terms and conditions of the warranty and support contract:

 

3.6.1. Break Fix provision

3.6.2. Minimum of 3-CTR (3 Hours Call-To-Response)

3.6.3. Replacement of Defective Parts

3.6.4. Provision of Service Units (not more than 2 days upon completion of the diagnosis) in cases where the supplied equipment is/are pulled out from the facility

3.6.5. Periodic Preventive Maintenance Services (PMS) compliant with manufacturer’s PMS specifications.

2.7.1. Knowledge Transfer – prior to the handover of the facility, the contractor must conduct a thorough facility walk through for DICT nominated personnel. The intent primarily is to orient these personnel on the completed installations, equipment type, functionality and how it supports the data center facility. The Knowledge Transfer must cover the following, but not limited to: 3.7.1. Knowledge Transfer – prior to the issuance of Certificate of Final Acceptance, the contractor must conduct a thorough facility walk through for DICT nominated personnel. The intent primarily is to orient these personnel on the completed installations, equipment type, functionality and how it supports the data center facility. The Knowledge Transfer must cover the following, but not limited to:
2.7.3.1. The initial session must be delivered and conducted prior to facility handover. The initial session should be delivered not more than 30 days upon completion of testing and commissioning. 3.7.3.1. The initial session must be delivered and conducted prior to issuance of Certificate of Final Acceptance. The initial session should be delivered not more than 30 days upon completion of testing and commissioning.
2.9. Penalty Clauses

Winning contractor is mandated by DICT to deliver its proposed services within the mutually agreed Work Plan. In the event that the contractor is not able to deliver within the allowable and acceptable period, DICT shall impose a Delay Penalty of one tenth (1/10) of one (1) percent of the cost of the unperformed portion for every day of delay until actual delivery or performance This penalty shall be imposed on the basis of the agreed handover date of the completed and commissioned facility. Should the delay/s is/are due to unavoidable circumstances i.e. typhoon, earthquakes or other natural disasters, delays caused by the Project Principals (DICT) and other forms of delays not within the control of the contractor, the contractor must provide a written report detailing the cause of delay, impacted deliverables with reasons thereof and a detailed catch up plan and/or updated work plan. This must then be presented to DICT’s project team for discussion and acceptance.

3.9. Penalty Clauses

Winning contractor is mandated by DICT to deliver its proposed services within the mutually agreed Work Plan. In the event that the contractor is not able to deliver within the allowable and acceptable period, DICT shall impose a Delay Penalty of one tenth (1/10) of one (1) percent of the cost of the unperformed portion for every day of delay until actual delivery or performance Penalty shall be imposed should the final acceptance date is not achieved as per agreed Project Work Plan. the completed and commissioned facility. Should the delay/s is/are due to unavoidable circumstances i.e. typhoon, earthquakes or other natural disasters, delays caused by the Project Principals (DICT) and other forms of delays not within the control of the contractor, the contractor must provide a written report detailing the cause of delay, impacted deliverables with reasons thereof and a detailed catch up plan and/or updated work plan. This must then be presented to DICT’s project team for discussion and acceptance.

2.12.1. Has completed at least 3 similar projects in the last 3 years. Similar projects means similar scope and deliverables at a minimum. This provision is deleted.
2.12.2. Contractor must possess a valid Y2016 Philippine Contractors Accreditation Board (PCAB) License 3.12.1. Contractor must possess a valid Y2016 Philippine Contractors Accreditation Board (PCAB) License

Any of the following are acceptable:

GENERAL BUILDING:

Categories: AA, A, B,

SPECIALTY:

Categories: AAA, AA, A, B, C, D

2.12.3. Contractor must have Qualified Personnel with the following PRC Licenses / Certificates on its roster of employees:

2.12.3.1. Architect

2.12.3.2. Civil Engineer

2.12.3.3. Electrical Engineer

2.12.3.4. Mechanical Engineer

2.12.3.5. Safety Officer with COSH and BOSH certifications

2.12.3.6. Certified Data Center Professional

2.12.3.7. Project Management Certification from PMP or PMI

3.12.2. Contractor must have Qualified Personnel with the following PRC Licenses / Certificates on its roster of employees:

3.12.2.1. Architect

3.12.2.2. Civil Engineer

3.12.2.3. Electrical Engineer

3.12.2.4. Mechanical Engineer

3.12.2.5. Safety Officer with COSH and BOSH certifications

3.12.2.6. Certified Data Center Professional

3.12.2.7. Project Management Certification from PMP or PMI

3.12.2.8. Electronics and Communications Engineer

3.12.2.9. Professional Communications Engineer

2.12.5. The Contractor should have planned, designed, installed and commissioned at least five Data Centers/Disaster Recovery on a complete turnkey projects. Bidder must provide Certifications (on original letter) from previous customers stating the scope of services delivered by the bidder. Each of the projects must be accompanied by Certificate of Satisfactory Completion on original letter. 3.12.4. The Contractor should have planned, designed, installed and commissioned at least five Data Centers/Disaster Recovery on a complete turnkey projects within the last five (5) years, regardless of project size. Bidder must provide Certifications (on original letter) from previous customers stating the scope of services delivered by the bidder. Each of the projects must be accompanied by Certificate of Satisfactory Completion on original letter.
2.12.5. Contractor must have experience in designing and building a highly secured data center facility from external threats i.e. bullet-proof walls/protection for data center perimeter walls. Proof of design and end-user acceptance/approval must be provided; and 3.12.3. Contractor must have experience in designing and building a highly secured data center facility, with varying topologies and/or Tier levels. Bidder must provide Proof of Design in the form of any of the following:

3.12.3.1. Copy of the Proposal write up with design narrative well stated and signed/accepted by the end-user;

3.12.3.2. Copies of Shop Drawings or Conceptual Designs with appropriate title blocks showing the end-user company logo; or

3.12.3.3. Certification from the End-user stating that the bidder has completed the design and implementation of its data center with corresponding tier level or topology stated.

2.12.7. Contractor must have experience in designing and building a highly secured data center facility from external threats i.e. bullet-proof walls/protection for data center perimeter walls. Proof of design and end-user acceptance/approval must be provided; and 3.12.6. Contractor must have experience in designing and building a highly secured data center facility, with varying topologies and/or Tier levels. Bidder must provide Proof of Design in the form of any of the following:

3.12.7.1. Copy of the Proposal write up with design narrative well stated and signed/accepted by the end-user;

3.12.7.2. Copies of Shop Drawings or Conceptual Designs with appropriate title blocks showing the end-user company logo; or

3.12.7.3. Certification from the End-user stating that the bidder has completed the design and implementation of its data center with corresponding tier level or topology stated.

3.1. Participating contractors will be required to submit 3-sets of Technical Proposals and 3-sets of Commercial Proposals, appropriately sealed and labeled.

 

NGDC-1 Technical Working Group (TWG) will perform technical evaluation of the submitted technical proposals and will evaluate the bidders based on the following (among others):

3.1.1.      Completeness of the proposal

3.1.2.     Compliance with published Technical Specifications of M&E equipment and devices

3.1.3.     Implementation Schedule

3.1.4.     Testing & Commissioning Methodologies

3.1.5.     Project Management Methodologies

3.1.6.     Proposed Equipment, implementation methodologies and detailed design compliance with published Industry Standards

3.1.7.     Technical Competencies

3.1.8.     Engineering and Project Resources Competency Profile

3.1.9.     Project References

3.1.10.   Value-Added Services (if any)

4.1. Participating contractors will be required to submit 3-sets of Eligibility and Technical Documents and 3-sets of Financial Documents, appropriately signed, sealed and labeled.

 

NGDC-1 Technical Working Group (TWG) will perform the evaluation of the submitted eligibility documents, technical documents, financial documents and post qualification documents and will be evaluated based on the compliance and responsiveness to all the requirements and conditions as specified in the Bidding Documents.

3.2. Participating contractors are required to follow the proposal document formatting as sequentially listed below:

3.2.1.     Design Narrative – contractor must provide a write up of their understanding of the pre-developed designs and their complementing designs (if any)

3.2.2.     Assumptions (if any)

3.2.3.     Innovative Technology or Designs to be applied to complement the solution (if any)

3.2.4.     Scope of Works

3.2.5.     Bill of Quantities – equipment branding must be disclosed

3.2.6.     Commercial Offer (for Commercial Proposals Only)

3.2.7.     Testing and Commissioning Scope of Works

3.2.8.     Project Management/Construction Administration Scope of Works

3.2.9.     Implementation Schedule/ Work Plan

3.2.10.   Project Team Organization

3.2.11.   Service Inclusions – i.e. Training services

3.2.12.   Service Exclusions

3.2.13.   Vendor Profile with Project References – must include the following:

4.2. Participating contractors are required to follow the proposal document formatting as sequentially listed below:

4.2.1.     Design Narrative – contractor must provide a write up of their understanding of the pre-developed designs and their complementing designs (if any)

4.2.2.     Assumptions (if any)

4.2.3.     Innovative Technology or Designs to be applied to complement the solution (if any)

4.2.4.     Scope of Works

4.2.5.     Testing and Commissioning Scope of Works

4.2.6.     Project Management/Construction Administration Scope of Works

4.2.7.     Implementation Schedule/ Work Plan

4.2.8.     Project Team Organization

4.2.9.     Service Inclusions – i.e. Training services

4.2.10.   Service Exclusions

4.2.11.   Reference Table of Bid Compliance (Softcopy of the excel sheet shall be provided to the bidders who bought the bidding documents). Bidders must explicitly mention in the Reference Table of Bid Compliance the exact reference page, section and/or item no. with a copy of that page attached in the proposal. Bidders must also submit softcopy of the Table of Bid Compliance along with the reference documents through a flash drive. In case of inconsistency between the submitted hardcopy and that of the softcopy, the hardcopy shall prevail.

4.2.12.   Vendor Profile with Project References – must include the following:

 

 

5. Payment Terms / Progress Payment

The Payment Terms for this project shall be through Completion of Agreed Delivery Milestones. The Contractor shall be required to submit its Implementation Milestone Report with clear emphasis on the completion of the particular milestone along with a signed Acceptance document from the iGov Project Manager or any designated signing authority by DICT. Payment milestones are tabulated below:

Milestones Progress
Upon Submission and Acceptance of Shop Drawings 15%
Onsite Delivery and Installation of UPS System 10%
Onsite Delivery and Installation of Transformer System 5%
Onsite Delivery and Installation of Precision Cooling System 10%
Completion of Main Data Center Civil Works 5%
Completion of Transformer and Battery Room Civil Works 5%
Completion of Transformer and Battery Room Fire Suppression System 5%
Completion of Auxiliary Systems (CCTV, Access Control, Leak Detection System, Facility Monitoring Systems) 5%
Onsite Delivery of Server Racks, completion of Ramp, Perimeter Gate, Perimeter Wall, Electrical Works and Mechanical Works 15%
Completion of Testing and Commissioning 10%
Submission of As-Built Plans, Operations & Maintenance Manuals, Warranty Certificates, Signed/Valid Maintenance Agreements and completion of Training Sessions 5%
Project Full Acceptance and Facility Hand Over 10%
TOTAL 100%
6. Payment Terms / Progress Payment

The Payment Terms for this project shall be through Completion of Agreed Delivery Milestones. The Contractor shall be required to submit its Implementation Milestone Report with clear emphasis on the completion of the particular milestone along with a signed Acceptance document from the iGov Project Manager or any designated signing authority by DICT. Payment milestones are tabulated below:

Milestones Progress
Upon DICT Approval of Submitted Shop Drawings namely architectural, electrical, mechanical, structured cabling & auxiliary system 25%
Upon complete onsite delivery of UPS, Precision Cooling, Transformers, Panel Boards, Data Cables and Racks 30%
Upon completion of Civil works, Electrical works, Mechanical works, structured cabling services, monitoring systems and all other fit out works as stated in the TOR 30%
Upon completion of Testing & Commissioning, Delivery of Knowledge Transfers and upon securing the Certificate of Final Acceptance from DICT 15%
TOTAL 100%
Section VIII. Bidding Forms

Annex VI-A Detailed Financial Breakdown – Electrical Works

DESCRIPTION UNIT QTY DESCRIPTION UNIT QTY
PANELBOARDS     PANELBOARDS    
UPS PANEL A & B, 380V, 3PH.3W + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 2 UPS PANEL A & B, 400V, 3PH + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 2
Incomer :     Incomer :    
600A, 3pole, MCCB     600A, 3pole, MCCB     
Metering; CTs and Digital multi function meter     Metering; CTs and Digital multi function meter    
Outgoing :     Outgoing :    
500A, 3pole, MCCB – 1No.     400A, 3pole, MCCB – 5Nos.    
300A, 3pole, MCCB – 4No.     100A, TVSS    
100A, 3pole, MCCB – 1No. , LOADBANK          
100A, 3pole, MCCB – 1No. , SPARE     DP-UPS PANEL A & B, 400V, 3PH + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 2
100A, TVSS     Incomer :    
      1 x 400A, 3pole, MCCB     
DP-UPS PANEL A & B, 380V, 3PH.3W + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 2 2 x 300A, 3pole, MCCB 

Metering; CTs and Digital multi function meter

   
Incomer :     Outgoing :    
3 x 500A, 3pole, MCCB     200A, 3pole, MCCB – 2Nos.    
Metering; CTs and Digital multi function meter     300A, 3pole, MCCB – 1No.    
Outgoing :     400A, 3pole, MCCB – 1No. , LOADBANK    
500A, 3pole, MCCB – 1No.     100A, 3pole, MCCB – 2Nos.    
250A, 3pole, MCCB – 4No.     100A, TVSS    
100A, 3pole, MCCB – No.          
100A, 3pole, MCCB – 1No. , LOADBANK     DP AC PANEL, 230V, 3PH + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 1
100A, 3pole, MCCB – 1No. , SPARE     Incomer :    
100A, TVSS     800A, 3pole, MCCB     
      Metering; CTs and Digital multi function meter    
DP AC PANEL, 380V, 3PH.3W + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 1 Outgoing :

200A, 3pole, MCCB – 3Nos.

60A, 3pole, MCCB – 2Nos.

100A, 3pole, MCCB – 2Nos.

   
Incomer :     100A, TVSS    
800A, 3pole, MCCB          
Metering; CTs and Digital multi function meter     PP UPS PANEL A & B, 400V, 3PH + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 4
Outgoing :     Incomer :    
250A, 3pole, MCCB – 4No.     200A, 3pole, MCCB     
60A, 3pole, MCCB – 2No.     Metering; CTs and Digital multi function meter    
100A, 3pole, MCCB – 1No. , SPARE     Outgoing :    
100A, TVSS     30A, 1pole, MCCB – 48Nos.    
      100A TVSS    
PP UPS PANEL A & B, 380V, 3PH.3W + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 4      
Incomer :     MAIN DISTRIBUTION PANEL 230V, 3PH+ 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 1
250A, 3pole, MCCB     Incomer :    
Metering; CTs and Digital multi function meter     1600A, 3pole, MCCB 

Metering; CTs and Digital multi function meter

   
Outgoing :     Outgoing :    
30A, 3pole, MCCB – 47No.     1000A, 3pole, MCCB – 2Nos.    
100A, 3pole, MCCB – 1No. , SPARE     100A, TVSS    
           
MAIN DISTRIBUTION PANEL 380V, 3PH.3W + 100%N + G, with  MCCBs, meters, with copper busbars, Refer SLD for ratings, trip units & other details. assy 1 400KVA, Step-up Transformer 230/400V K-rated assy 2
Incomer :     1600AT, ACB, 230V (replacement) Unit 1
1600A, 3pole, MCCB          
Metering; CTs and Digital multi function meter          
Outgoing :          
1000A, 3pole, MCCB – 2No.          
100A, 3pole, MCCB – 2No. ,SPARE          
100A, TVSS          
           
400KVA, Step-up Transformer 220/380V K-rated assy 2      
1000AT, Circuit Breaker (replacement) unit 4      
           
UPS SYSTEM     UPS SYSTEM    
Design, supply installation, testing and commissioning of UPS and batteries with accessories,  Services shall include the following,
a. Engineering and Documentation
b. Installation & Termination
c. Testing & Commissioning
unit 2 Design, supply installation, testing and commissioning of 200kW Monolithic UPS and batteries with accessories,  Services shall include the following,
a. Engineering and Documentation
b. Installation & Termination
c. Testing & Commissioning
unit 2
Double Conversion Online UPS
Input Voltage : 400VAC,3Phase 60Hz,4w + Grnd.
Input Voltage Rate : 15% + 20% at 100% load
Input Current Distortion :< 3% at 100% load Capacity
Input Power Factor : > 0.99
Output Voltage : 400VAC, 3Phase,60Hz,4w + Grnd.
Output Voltage Regulation : < 1% steady state
Efficiency : Up to  96.2% with rated linear load 99.1% in ESS mode
Safety : IEC 62040-1
EMC : IEC 62040-2
Performance: IEC 6204-3
    Double Conversion Online UPS
Input Voltage : 400VAC,3Phase 60Hz,4w + Grnd.
Input Voltage Rate : 15% + 20% at 100% load
Input Current Distortion :< 3% at 100% load Capacity
Input Power Factor : > 0.99
Output Voltage : 400VAC, 3Phase,60Hz,4w + Grnd.
Output Voltage Regulation : < 1% steady state
Efficiency : Up to  96.2% with rated linear load 99.1% in ESS mode
Safety : IEC 62040-1
EMC : IEC 62040-2
Performance: IEC 6204-3
   
Necessary copper cabling between UPS and batteries / battery breaker etc., shall be part of UPS tender     Necessary copper cabling between UPS and batteries / battery breaker etc., shall be part of UPS tender    
      Network & Modbus-MS units 2
25KW Uninterruptable Power Module (UPM)-400KW Capacity units 16 Battery Cabinet w/ DC Breakers (with complete Accessories) units 6
Network & Modbus-MS units 2 30mins. Back-up time at Full load, 400kw (3 Banks per UPS unit) units 6
Battery Cabinet w/ DC Breakers (with complete Accessories) units 6      
30mins. Back-up time at Full load, 400kw (3 Banks per UPS unit) units 6      

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

 

Please use the following forms attached in this Supplemental Bid Bulletin:

  • Revised Statement of Completed Single Largest Contract from January 2012 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC or Statement of at least two (2) contracts of similar nature, the aggregate amount of which should be equivalent to at least fifty (50%) of the ABC, the largest of these contracts must be equivalent to at least twenty five (25%) of the ABC as of 25 April 2017
  • Revised Technical Specifications as of 25 April 2017
  • Revised Detailed Financial Breakdown – Electrical Works as of 25 April 2017

For a copy of the document click the link below:

Supplemental Bid Bulletin No. 5 -NATIONAL GOVERNMENT DATA CENTER 1 (NGDC1) REHABILITATION PROJECT

For information and guidance of all concerned.

 

Issued this 25th day of April 2017.

 

 

(Original Signed)

ALONA H. ISIDRO

Vice Chairperson, BAC4IGOV