After considering the queries, clarifications, recommendations and suggestions, the BAC4FREEWIFI hereby decides to include, revise, amend, delete and/or adapt the following provisions:

Item No. Query BAC4FREEWIFI Response
1 Kindly confirm that the bid submission will be on a per lot basis. If yes, how many copies are we going to prepare? Yes, the submission will be on a per lot basis. Three (3) copies should be submitted.

 

However, for bidders who intends to bid for several lots, the following Eligibility Documents, submission of one would suffice for all the lots being bid:

 

Class “A” Documents for Local Bidders:

i.     Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives;

ii.    Business/Mayor’s permit for 2016 issued by the city or municipality where the principal place of business of the prospective bidder is located;

iii.   Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR;

iv.   Copy of 2014 Annual Income Tax Return submitted through BIR’s Electronic Filing and Payment System (EFPS) together with the following Audited Financial Statements for 2014 and 2013 (in comparative form or separate reports):

a. Independent Auditor’s Report;

b. Balance Sheet (Statement of Financial Position);

c. Income Statement (Statement of Comprehensive Income);

Each of the above statements must have stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions

 

Class “A” Documents for Foreign Bidders:

i.     Current and valid certificate / license / authority to conduct business and operate as service provider of IP, IPVPN or MPLS connectivity issued by the regulatory authority in the country where the bidder is based.

ii.    Delinquency Verification Certificates for Non-Resident Foreign Corporations (NRFC) / Non-Resident Aliens Not Engaged in Trade or Business (NRANETB) attesting to the fact that the taxpayer has no outstanding Final Assessment Notice and/or delinquent account.

iii.   Statement of all its Ongoing (including awarded contract/s not yet started, if any) within the last three (3) Years, (Annex I);

iv.   Corporate Financial Statements or Annual Report for 2014 or 2013.

 

Class “B” Documents (For Joint Venture)

i.     JOINT VENTURE AGREEMENT (JVA) in case the joint venture is already in existence, or

i.     Copy of Protocol / Undertaking of Agreement to Enter into Joint Venture signed by all the potential join venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. (Annex IV)

The JVA or the Protocol/Undertaking of Agreement to Enter into Joint Venture (Annex III) must include/specify the company/partner and the name of the office designated as authorized representative of the Joint Venture.

 

For Joint Venture, the following documents must likewise be submitted:

 For Joint Venture, each partner should submit:

a) Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives;

b) Business/Mayor’s permit for 2016 issued by the city or municipality where the principal place of business of the prospective bidder is located;

c) Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR.

2 On page 45 of the ITB, we will stamp ‘duplicate’, ‘triplicate copy’, etc.; byt on page 26, the bidder will  indicate ‘copy no. __’. Please clarify the inconsistency, if any. Please follow instructions stated in the Bid Data Sheet as stated below:

 

Each Bidder shall submit one (1) original and two (2) copies of the first and second components of its bid.

First envelope must contain three (3) copies of Eligibility and Technical documents duly marked as “Original Copy”, “Duplicate Copy”, and “Triplicate Copy”.

Second envelope must contain three (3) copies of Financial documents duly marked as “Original Copy”, “Duplicate Copy”, and “Triplicate Copy”.

All envelopes shall:

a) Contain the name of the contract to be bid in capital letters;

b) Bear the name and address of the Bidder in capital letters;

c) Be addressed to the Procuring Entity’s BAC in accordance with ITB Clause 1.1;

d) Bear the specific identification of this bidding process indicated in the ITB Clause 1.2; and

e) Bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids, in accordance with ITB Clause 21.

3 Kindly confirm that we can use bid securing declaration as bid security. We note that bid securing declaration is not included in the forms of bid security in the ITB and BDS, however, it is included in the checklist. Yes, Bid Securing Declaration can be submitted as Bid Security. Please use the form attached in this Supplemental Bid Bulletin.
4 We would like to clarify if the winning bidder will be assisted by ICTO in securing JPA / RTA (Joint Pole Agreement / Request to Attach), especially in the case of Meralco which requires ninety (90) days for its approval process. Yes.
5 Please clarify if the in-house wiring is included in the scope of work for the Project. Please define in-house wiring; Cabling going to racks (on both ends – mPop and PoP) must be delivered.
6 Please clarify if there is adequate rack space provided inn each MPOPs to install CPEs. Yes.
7 The BDS says that all contracts shall be subject to renewal and negotiation of the contracts. Please clarify the parameters and terms and conditions for the renewal and negotiation of the contracts. The parameters, terms and conditions for the renewal and negotiation for contracts shall be based on the Implementing Rules and Regulations of RA 9184.
8 We would like to seek further clarification on the amended provision for ITB Clause 5.4 as follows:

 

The Bidder must have completed, within the period specified in the Invitation to Bid and ITB Clause 12.1 (a)(iii), a single contract that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC of the lot being bid.

 

Or

The Bidder must have completed at least two (2) similar contracts, the aggregate amount of which should be equivalent to at least fifty (50%) of the ABC for this Project; and the largest of these similar contracts must be equivalent to at least twenty five (25%) of the ABC for this project.

 

If our single largest contract is PhP20M and the ABC per lot varies from 100k, 200k, 500k and so on, can we use the same single contract for every lot which we intend to participate? Will the submission of one copy of the PhP20M contract suffice and is already applicable for each lot?

Yes. You can use the same contract given that the contract/s met all the conditions set – single largest completed contract (SLCC) similar to the project equivalent to at least 50% of the lot being bid; or at least two (2) similar contracts aggregate amount of which should be equivalent to at least 50% of the ABC of the lot being bid and the largest of these similar contracts must be equivalent to at least 25% of the ABC of the lot being bid.

 

However, any bidder who intends to bid for all lots, that bidder should be able to submit the SLCC or aggregate contracts of 50% of the largest ABC among the lots being bid.

 

9 We would like to thank you for the issuance of SBB No 3, subsequently please allow us to add some further queries and suggestions for your considerations please: Alternatively, we wish to respectfully propose that the “bidders must have completed at least two (2) similar contracts, the aggregate amount of which should be equivalent to at least 50% of the ABC of the largest bided lot .” Furthermore, the largest of these similar contracts must be equivalent to at least 25% of the ABC of the highest bided lot. And the same eligibility can be use to other bided lots Please refer to Item No. 8.
Original Provision Amended Provision

Section III. Bid Data Sheet

12.1

In accordance with Clause 19.4 of the Instructions to Bidders, the bid, except for the unamended printed literature, shall be signed, and each and every page thereof shall be initialed, by the duly authorized representative/s to the Bidder.

a. ELIGIBILITY DOCUMENTS –

 

Class “A” Documents:

(i) Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives;

 

(ii) Business/Mayor’s permit for 2016 issued by the city or municipality where the principal place of business of the prospective bidder is located;

 

(iii) Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR;

 

(iv) Statement of all its Ongoing (including awarded contract/s not yet started, if any) within the last three (3) Years, (Annex I);

 

(v) Statement of Completed Single Largest Contract from January 2011 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC of the Lot being Bid

OR

The Bidder must have completed at least two (2) similar contracts, the aggregate amount of which should be equivalent to at least fifty percent (50%) of the ABC for this Project; and the largest of these similar contracts must be equivalent to at least twenty five percent (25%) of the ABC for this project.

 

 

 

 

 

 

 

 

 

 

(vi) Copy of 2014 Annual Income Tax Return submitted through BIR’s Electronic Filing and Payment System (EFPS) together with the following Audited Financial Statements for 2014 and 2013 (in comparative form or separate reports):

a. Independent Auditor’s Report;

b. Balance Sheet (Statement of Financial Position);

c. Income Statement (Statement of Comprehensive Income);

Each of the above statements must have stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions

 

(vii) Duly signed Net Financial Contracting Capacity Computation (NFCC) per Annex III, in accordance with ITB Clause 5.5

 

NFCC = [(Current Assets minus Current Liabilities) (K)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract to be bid.

 

Where:

 

K: 10 for a contract duration of one year or less, 15 for a contract duration of more than one year up to two years, and 20 for a contract duration of more than two years.

 

Notes:

a. The values of the bidder’s current assets and current liabilities shall be based on the data submitted to BIR through its Electronic Filing and Payment System.

b. Value of all outstanding or uncompleted contracts refers those listed in Annex-I.

c. The detailed computation using the required formula must be shown as provided above.

d. The NFCC computation must at lease be equal to the total ABC of the project.

In accordance with Clause 19.4 of the Instructions to Bidders, the bid, except for the unamended printed literature, shall be signed, and each and every page thereof shall be initialed, by the duly authorized representative/s to the Bidder.

a. ELIGIBILITY DOCUMENTS –

 

Class “A” Documents:

(i) Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives;

 

(ii) Business/Mayor’s permit for 2016 issued by the city or municipality where the principal place of business of the prospective bidder is located;

 

(iii) Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR;

 

(iv) Statement of all its Ongoing (including awarded contract/s not yet started, if any) within the last three (3) Years, (Annex I);

 

(v) Statement of Completed Single Largest Contract from January 2011 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC of the Lot being Bid. OR

The Bidder must have completed at least two (2) similar contracts, the aggregate amount of which should be equivalent to at least fifty percent (50%) of the ABC of the lot being bid; and the largest of these

 

*Separate Single Largest Completed Contract of similar in nature equivalent to at least 50% of the ABC of the lot being bid; or at least 2 similar contracts aggregate of which should be 50% of the ABC of the lot being bid, the largest of these similar in contracts must be equivalent to at least 25% of the ABC for each lot being bid should be submitted.

 

(vi) Copy of 2014 Annual Income Tax Return submitted through BIR’s Electronic Filing and Payment System (EFPS) together with the following Audited Financial Statements for 2014 and 2013 (in comparative form or separate reports):

a. Independent Auditor’s Report;

b. Balance Sheet (Statement of Financial Position);

c. Income Statement (Statement of Comprehensive Income);

 

Each of the above statements must have stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions

 

(vii) Duly signed Net Financial Contracting Capacity Computation (NFCC) per Annex III for each lot being bid, in accordance with ITB Clause 5.5

 

NFCC = [(Current Assets minus Current Liabilities) (K)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract to be bid.

 

Where:

 

K: 10 for a contract duration of one year or less, 15 for a contract duration of more than one year up to two years, and 20 for a contract duration of more than two years.

 

Notes:

a. The values of the bidder’s current assets and current liabilities shall be based on the data submitted to BIR through its Electronic Filing and Payment System.

b. Value of all outstanding or uncompleted contracts refers those listed in Annex-I.

c. The detailed computation using the required formula must be shown as provided above.

d. The NFCC computation must at lease be equal to the total ABC the lot being bid.

 

*Separate NFCC for each lot being bid should be submitted.

 

Section IX. Bidding Forms

Annex 3

Bid Value (₱)

(6) = (3) x (4) ÷ (5)

Bid Value (₱)

(6) = (3) ÷ (4) ÷ (5)

 

*Please use Revised Annex 3 attached in this Supplemental Bid Bulletin

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

Kindly use the form attached in this Supplemental Bid Bulletin:

  • Bid Securing Declaration
  • Bid Summary Sheet Revised Annex 3 as of 1 April 2016
  • Certificate of Net Financial Contracting Capacity – Revised Annex II as of 1 April 2016

To download this bidding document, click on the link below:

Supplemental Bid Bulletin No. 6 – Procurement of IP Transport Municipal Services Phase 2 (IPTM2)

For information and guidance of all concerned.

Issued this 1st of April 2016.

 

MARIA TERESA MAGNO-GARCIA
Chairperson, BAC4FREEWIFI