SPECIAL BIDS AND AWARDS COMMITTEE FOR FREE WI-FI INTERNET ACCESS IN PUBLIC PLACES PROJECT (BAC4FREEWIFI)

 

Supplemental Bid Bulletin No. 6

 

PROCUREMENT OF SYSTEM MANAGEMENT AND ACCESS PHASE 2 (SMA2)

 

Bid Reference No. BAC4FREEWIFI-2016-07-015 (REBID)

 

After considering the queries, clarifications, recommendations and suggestions, the BAC4FREEWIFI hereby decides to include, revise, amend, delete and/or adapt the following provisions:

 

ITEM NO. QUERY BAC4FREEWIFI’S RESPONSE
1 The Schedule of Requirements states that all mPoP and WiFi CMS instances shall be delivered within one hundred fifty (150) days from NTP, which from our experience with similar projects such as this, 150 days is not sufficient to complete the project.

Having said that, can we request that this deadline be amended to provide ample time for the winning bidder to accomplish its responsibilities?

 

Non-negotiable. This is doable as proven with the current SMA1 Project.
2 Kindly enlighten us with the difference between POP and the mPOP by providing a more in-depth distinction, definition and it’s appropriate application in connection with this project. As clearly shown and discussed in Annexes A to B,

a.      POP uplink is the CORE via the IPTD, MPOP uplink is the POP

b.      POP distributes and aggregates traffic to/from several Beneficiary Sites and MPOPs; MPOPs distributes and aggregates traffic to/from several Beneficiary Sites within its locality.

 

3 May we request for a diagram or illustration of mPOP to POP to Access Point? This is thoroughly shown and discussed in Annexes A to B.

 

4 Who bears the responsibility for securing the required licenses and permits upon prior to the installation and infrastructure proper? Will DICT assist or facilitate the process in order to fast track the implementation? DICT will provide the following reasonable assistance to the winning bidder:

a.    Acquisition of contact person and details

b.    Acquisition of conforme and Memorandum of Agreement

The winning bidder is expected to do the coordination for the installation and day-to-day operation of the network. The DICT will not always be on-site to assist on survey, installation, operation and dismantling.

5 In determining the prospective bidder’s capacity, capability and track record, may we request to allow the submission of more than two (2) similar contracts with the aggregate contract amount equivalent to at least 50% of the ABC? This is already what is stated in the bidding documents. Please refer to ITB Clause 5.4:

“The Bidder must have completed, within the last ten (10) years from the date of submission and receipt of at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC OR at least two (2) contracts of similar nature, the aggregate amount of which should be equivalent to at least fifty (50%) of the ABC, the largest of these contracts must be equivalent to at least twenty five (25%) of the ABC.

For this purpose, similar contracts shall refer to implementation and management of IP based interconnectivity of sites for data, voice, video, internet, signaling communications and the like.”

 

6 To signify our intent on this project, we have already purchased our bidding documents on 25 August 2016 through the Joint Venture between Kolonwel Trading and Edgecomm, Inc. However, during the course of our examination of bidding documents purchased, we have learned that one party cannot comply with the required documents. As such, may we request your good office to allow us to change our partner in this Joint Venture and still be able to use the same bidding documents earlier purchased?

 

Yes.
7 From the Annexes received yesterday September 8, 216, we have assessed that our original partner EdgeComm, Inc. cannot comply with some of the specifications. Hence, may we request your good office to allow us to change our partner in the intended Joint Venture Agreement for this project and use the same Bid Documents that we have purchased?

 

Please refer to Item No. 6.
8 One of the requirements for this bidding is the integration with SMA1 Service, may we know the specifications of the Phase 1 project for us to provide the correct solutions and hardware for our SMA2 bid? For the specifications of the SMA1 Project, please refer to:

http://www.dict.gov.ph/supply-of-system-management-access-sma-service-free-wi-fi-internet-access-in-public-places-project/

9 Will DICT facilitate the immediate release of permits (LGU/Gov’t) prior to the installation and infrastructure proper?

 

Please refer to Item No. 4.
10 May we also emphasize that contractors and/or telecom companies with unfinished projects with DICT/ICTO who may have exceeded their deadlines be barred from joining this SMA 2 bid. Prospective bidders which are not blacklisted and/or prohibited under the existing laws, rules and regulations may still join the bid.

 

ORIGINAL PROVISION AMENDED PROVISION
Section VII. Technical Specifications
1.3. The SERVICE shall be necessarily interoperable and compatible with the SMA1 Service at no cost to the DICT; Interoperability Requirements such as but not limited to: 1. Authentication Authorization and Accounting (AAA) Service; 2.DNS and other necessary services; and 3. Routing of SMA 1 MPOP traffic to SMA1 Core. 1.3. The SERVICE shall be necessarily interoperable and compatible with the SMA1 Service at no cost to the DICT; Interoperability Requirements such as but not limited to: 1. Authentication Authorization and Accounting (AAA) Service; 2.DNS and other necessary services; 3. Routing of SMA 1 MPOP traffic to SMA1 Core and 4. Priority routing of government services and applications such as but not limited to 8888 and 911 calling.

 

2.  APPROVED BUDGET FOR THE CONTRACT (ABC).  The Approved Budget for the Contract (ABC) for service under this tender is  PESOS:  FOUR HUNDRED FORTY MILLION THREE HUNDRED NINETY-TWO THOUSAND FIVE HUNDRED (PHP 440,392,500.00) 2.   APPROVED BUDGET FOR THE CONTRACT (ABC).  The Approved Budget for the Contract (ABC) for service under this tender is  PESOS:  FOUR HUNDRED FORTY MILLION THREE HUNDRED NINETY-TWO THOUSAND FIVE HUNDRED (PHP 440,392,500.00)
Table 1 Table 1
No.

 

Component Managed Service (CMS) # CMS Instances Monthly Service Fee, PhP (MSF) Sub-Total

ABC, PhP

(12 x MSF)

No.

 

Component Managed Service (CMS) # CMS Instances Monthly Service Fee, PhP (MSF) Sub-Total

ABC, PhP

(12 x MSF)

1 Operations Management 1 122,811.00 1,473,732.00 1 Operations Management 1 124,149.00 1,490,100.00
2 Core 1 234,583.33 2,814,996.00 2 Core 1 235,833.00 2,829,996.00
3 Point of Presence (PoP) 18 22,042.00 4,761,072.00 3 Point of Presence (PoP) 18 22,042.00 4,761,072.00
4 Municipal Point of Presence (mPoP) 619 sites* 8,458.00* 62,826,024.00 4 Municipal Point of Presence (mPoP) 619 sites* 8,458.00* 62,826,024.00
5 Site Access (Wi-Fi) 4516 sites* varies, see below 152,349,660.00 5 Site Access (Wi-Fi) 4670 sites* varies, see below 141,588,708.00
Site Auxiliary Connectivity Service Add-On Option 17667 mbps* varies, see below 216,167,016.00 Site Auxiliary Connectivity Service Add-On Option 18542 mbps* varies, see below 226,896,600.00
Total ABC 440,392,500.00 Total ABC 440,392,500.00
* Maximum number of instances * Maximum number of instances
Table 2  Table 2
No. Wi-Fi CMS

Concurrent User Capacity

# CMS Instances Monthly Service Fee, PhP

(MSF)

Sub-Total

ABC, PhP

(12 x MSF)

No. Wi-Fi CMS

Concurrent User Capacity

# CMS Instances Monthly Service Fee, PhP

(MSF)

Sub-Total

ABC, PhP

(12 x MSF)

5a 1 – 50 users 3,222 2,500.00 96,660,000.00 5a 1 – 50 users 3,373 2,833.00 114,668,508.00
5b 51 – 100 users 491 3,000.00 17,676,000.00 5b 51 – 100 users 491 1,100.00 6,481,200.00
5c 101 – 200 users 606 3,500.00 25,452,000.00 5c 101 – 200 users 609 800.00  5,846,400.00
5d 201 – 400 users 176 5,417.00 11,440,704.00 5d 201 – 400 users 176 6,300.00 13,305,600.00
5e 401 – 600 users 11 5,083.00 670,956.00 5e 401 – 600 users 11 5,900.00 778,800.00
5f 601 – 800 users 10 3,750.00 450,000.00 5f 601 – 800 users 10 4,235.00 508,200.00
Total ABC 152,349,660.00 Total ABC 141,588,708.00
 

2.1 While the DICT provisioned site connectivity, or that provided by a partner public institution, will in some cases be available, it can be expected that many sites shall not have the necessary connectivity available.  At such sites, auxiliary connectivity add-on services shall be required as indicated in the Annexes and summarized as follows:

 

2.1 While the DICT provisioned site connectivity, or that provided by a partner public institution, will in some cases be available, it can be expected that many sites shall not have the necessary connectivity available.  At such sites, auxiliary connectivity add-on services shall be required as indicated in the Annexes and summarized as follows:

 

 

 

 

 

 

Table 3 Table 3
No. Wi-Fi CMS Auxiliary Connectivity Add-On Option

Concurrent User Capacity

Total mbps per Income Class Monthly Service Fee, PhP

(MSF), per mbps

Sub-Total

ABC, PhP

(12 x MSF)

No. Wi-Fi CMS Auxiliary Connectivity Add-On Option

Concurrent User Capacity

Total mbps per Income Class Monthly Service Fee, PhP

(MSF), per mbps

Sub-Total

ABC, PhP

(12 x MSF)

5*a Class 1 City Connectivity 3,065 1042.00 38,324,760.00 5*a Class 1 City Connectivity 3,399 1042.00 42,501,096.00
5*b Class 2 City Connectivity 623 1083.00 8,096,508.00 5*b Class 2 City Connectivity 637 1083.00 8,278,452.00
5*c Class 3 City Connectivity 804 1083.00 10,448,784.00 5*c Class 3 City Connectivity 828 1083.00 10,760,688.00
5*d Class 4 City Connectivity 510 1167.00 7,142,040.00 5*d Class 4 City Connectivity 520 1167.00 7,282,080.00
5*e Class 1 Municipality Connectivity 9,682 1000.00 116,184,000.00 5*e Class 1 Municipality Connectivity 10,002 1000.00 120,264,000.00
5*f Class 2 Municipality Connectivity 2,931 1000.00 35,172,000.00 5*f Class 2 Municipality Connectivity 3,084 1000.00 37,008,000.00
5*g Class 4 Municipality Connectivity 9 1167.00 126,036.00 5*g Class 4 Municipality Connectivity 9 1195.00 129,060.00
5*h Class 5 Municipality Connectivity 15 1250.00 225,000.00 5*h Class 5 Municipality Connectivity 15 1250.00 225,000.00
5*i Class 6 Municipality Connectivity 28 1333.00 447,888.00 5*i Class 6 Municipality Connectivity 28 1334.00 448,224.00
Total ABC 216,167,016.00 Total ABC 226,896,600.00
6.1         The SERVICE shall provide for at least 60 million registered users and 120 million registered device IDs, of which 145,000 users/devices can be concurrent at any given time, generating up to 25,000 Mbps of aggregated international and domestic Internet traffic, across up to 4516 sites through up to 3,000 service providers.

 

The SERVICE shall support the DICT central office, its eight (8) Field Operations Offices (FOO) and its eighty-one (81) FOO Provincial Offices (FOO-PO), and up to 5,000 other partner public institutions and service providers of the PROJECT;

6.1 The SERVICE shall provide for at least 60 million registered users and 120 million registered device IDs, of which 145,000 users/devices can be concurrent at any given time, generating up to 25,000 Mbps of aggregated international and domestic Internet traffic and a minimum of 435,000 authenticated/non-authenticated sessions, across up to 4670 sites through up to 3,000 service providers.

 

The SERVICE shall support the DICT central office, its eight (8) Field Operations Offices (FOO) and its eighty-one (81) FOO Provincial Offices (FOO-PO), and up to 5,000 other partner public institutions and service providers of the PROJECT;

 

 

 

 

 

No stipulation 7.5.1  Sites are expected to be operational 24×7. Initial troubleshooting will be done with coordination with the site coordinator. After initial troubleshooting and issue cannot be rectified by the site coordinator, the SERVICE  is expected deploy ground personnel to further isolate and rectify the issue.

 

8.1.1     Four (4) or more 10GbE ports at each node, with RJ-45 handovers, supporting link aggregation in accordance with IEEE 802.1AX (formerly IEEE 802.3ad) and IEEE 802.1aq, for the IPTI Service that will provide the international IP transport services to connect this Core CMS to the offshore Internet; 8.1.1   Four (4) or more 10GbE ports at each node, with RJ-45 handovers, supporting link aggregation for the IPTI Service that will provide the international IP transport services to connect this Core CMS to the offshore Internet;
8.1.2     Four (4) or more 10GbE ports at each node, with RJ-45 handovers, supporting link aggregation in accordance with IEEE 802.1AX (formerly IEEE 802.3ad) and IEEE 802.1aq, for the IPTD Service that will provide the IP transport service to connect the PoP CMS instances; 8.1.2   Four (4) or more 10GbE ports at each node, with RJ-45 handovers, supporting link aggregation for the IPTD Service that will provide the IP transport service to connect the PoP CMS instances;
8.1.3   Twelve (12) or more GigE ports and twenty four (24) or more Fast Ethernet ports at each node, with RJ-45 handovers, supporting link aggregation in accordance with IEEE 802.1AX (formerly IEEE 802.3ad) and IEEE 802.1aq, for the IPTM and/or IPTS services that will provide IP transport services that will provide the IP transport services to connect mPoP and Wi-Fi CMS instances; 8.1.3   Twenty four (24) or more GigE ports and forty eight (48) or more Fast Ethernet ports at each node, with RJ-45 handovers, supporting link aggregation, for the IPTM and/or IPTS services that will provide IP transport services that will provide the IP transport services to connect mPoP and Wi-Fi CMS instances;
8.1.6   Must be highly resilient with a physical and logical separation of data and control plane, each with dedicated processing units 8.1.6    Must be highly resilient with a physical and logical separation of data and control plane with a minimum of four (4) dedicated processing units (cores)

 

No stipulation. 8.1.10 Must be capable of a minimum 100 Gbps aggregated throughput
No stipulation. 8.1.11 Must be able to prioritize specific applications, including but not limited to voice, thru QOS and bandwidth allocation
9.1.1   Four (4) or more 10GigE ports and Four (4) or more GigE ports with RJ-45 handovers, supporting link aggregation in accordance with IEEE 802.1AX (formerly IEEE 802.3ad) and IEEE 802.1aq, for the IPTD2 Service that will provide the IP transport services to connect to one or more PoP and/or Core CMS instances; and, 9.1.1    Four (4) or more 10GigE ports and Four (4) or more GigE ports with RJ-45 handovers, supporting link aggregation for the IPTD2 Service that will provide the IP transport services to connect to one or more PoP and/or Core CMS instances; and,
9.1.2   Twelve (12) or more GigE ports, and twenty four (24) or more Fast Ethernet or better ports, with RJ-45 handovers, supporting link aggregation in accordance with IEEE 802.1AX (formerly IEEE 802.3ad) and IEEE 802.1aq, for the IPTM and IPTS Services that will provide the IP transport  services to connect mPoP and Wi-Fi CMS instances. 9.1.2    Twenty four (24) or more GigE ports and forty eight (48) or more Fast Ethernet ports at each node, with RJ-45 handovers, supporting link aggregation, for the IPTM and/or IPTS services that will provide IP transport services that will provide the IP transport services to connect mPoP and Wi-Fi CMS instances;

 

9.1.3    Must be highly resilient with a physical and logical separation of data and control plane, each with dedicated processing units 9.1.3    Must be highly resilient with a physical and logical separation of data and control plane with a minimum of four (4) dedicated processing units (cores)
No stipulation. 9.1.7   Must be capable of a minimum 5 Gbps aggregated throughput
No stipulation. 9.1.8   Must be able to prioritize specific applications, including but not limited to voice, thru QOS and bandwidth allocation
10.1.1   Provides two (2) or more GigE/Fast Ethernet ports as appropriate, with RJ-45 handovers, supporting link aggregation in accordance with IEEE 802.1AX (formerly IEEE 802.3ad) and IEEE802.1aq, for the IPTM service that will provide the IP transport services to connect one or more PoP and/or Core CMS instances; 10.1.1  Provides two (2) or more GigE/Fast Ethernet ports as appropriate, with RJ-45 handovers, supporting link aggregation for the IPTM service that will provide the IP transport services to connect one or more PoP and/or Core CMS instances;
No stipulation. 10.1.4    Must be highly resilient with a physical and logical separation of data and control plane and dedicated processing units

 

No stipulation. 10.1.5    Must be remotely manageable by SNMP, TELNET and/or SSH especially during under full and heavy load

 

No stipulation. 10.1.6    Must be able to prioritize specific applications, including but not limited to voice, thru QOS and bandwidth allocation

 

11.4.3.1 Provides Wi-Fi CERTIFIED™ 802.11 B, G, and N service, with 40 MHz operation in 2.4 GHz, with coexistence mechanisms in the 2.4 GHz band for sites. In addition, provides 802.11 N operation in 5 GHz for locations with a specified capacity of twenty five (25) or more concurrent users and 802.11 N and AC operation in 5 GHz for locations with a specified capacity of one hundred (100) or more concurrent users;

 

11.4.3.1  Provides Wi-Fi CERTIFIED™ 802.11 B, G, and N service, with 40 MHz operation in 2.4 GHz, with coexistence mechanisms in the 2.4 GHz band for sites. In addition, provides 40 MHz 802.11 N operation in 5 GHz for locations with a specified capacity of twenty five (25) or more concurrent users and 802.11 N and AC operation in 2.4 and 5 GHz with bandwidths 40MHz (2.4GHz 802.11n), 40 MHz (5GHz 802.11n) and 80 MHz (802.11ac) respectively for locations with a specified capacity of one hundred (100) or more concurrent users;

To ensure sufficient coverage, access points (indoor or outdoor) must comply with the following maximum receive sensitivity:

802.11n @2.4GHz @40MHzBW: -92 dBm

802.11n @5GHZ @40MHzBW: -94 dBm

802.11ac @80MHzBW: -84 dBm

11.4.3.4 Ability to detect channel interference and adjust accordingly and automatically to maintain the quality of user experience; 11.4.3.4  Ability to detect channel interference and adjust accordingly and automatically to maintain the quality of user experience; Detection of channel interference and automatic frequency adjustment must not incur service interruption for our users; also, in case of multiple access points in one beneficiary site, access points must be able to “self-heal” the network via mesh and other means should a failure in the network arise.
No stipulation 11.4.3.8        Must be able to prioritize specific applications, including but not limited to voice, thru QOS and bandwidth allocation
No stipulation 11.4.10 TESTING AND TROUBLESHOOTING TOOL SUB-SERVICE This sub-service shall be made available at all locations and shall provide tools to conduct basic tests such as access point speed and ping test and spectrum analysis for the frequency utilized in the area. Conduction of the tests using such tools shall not interrupt the service.

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

 

Please use the following forms attached in this Supplemental Bid Bulletin No. 6:

  • Revised Technical Specifications as of 15 September 2016
  • Revised Detailed Financial Breakdown as of 15 September 2016

 

Please refer to the following Revised Annexes uploaded in the DICT Website together with this Supplemental Bid Bulletin No. 6:

  • Revised D.3. Municipal PoP CMS Instances as of 15 September 2016
  • Revised D.4.1. Wi-Fi CMS Instances – Summary as of 15 September 2016
  • Revised D.4.2. Wi-Fi CMS Instances – List of Mandatory Sites as of 15 September 2016
  • Revised D.4.3. Wi-Fi CMS Instances – List of Non-Mandatory Sites as of 15 September 2016

 

For information and guidance of all concerned.To download this bid document, click on the link below:

Supplemental Bid Bulletin No. 6-Procurement Of System Management And Access Phase 2 (SMA2)

Issued this 15th September 2016.

 

 

 

MARIA TERESA MAGNO-GARCIA

Chairperson, BAC4FREEWIFI