BIDS AND AWARDS COMMITTEE FOR GOODS AND SERVICES (BAC4G&S)

 

Supplemental Bid Bulletin No. 1

 

PROCUREMENT OF THE DEPARTMENT OF INFORMATION AND COMMUNICATIONS TECHNOLOGY PORTABLE VERY SMALL APERTURE TERMINAL (VSAT) OF THE GOVERNMENT EMERGENCY COMMUNICATIONS SYSTEM (GECS) PROJECT

 

BAC4G&S-2018-013

 

After considering the queries, clarifications, recommendations and suggestions, the BAC4G&S hereby decides to include, revise, amend, delete and/or adapt the following provisions:

ITEM NO. QUERY BAC4G&S RESPONSE
1 Under item 4.2.5.2.1.1 Ku band LNB the frequency should be 10.7 to 12.75 GHZ input frequency not 13.75 to 14.5 GHz because the frequency range of LNB is 10.7 to 12.75 GHz and the 13.75 to 14.5GHz is for BUC Yes.
2 Under item 4.2.5.2.2.1 C band LNB the frequency should be 3.625 to 4.200GHZ input frequency not 5.850 to 6.425GHz because the frequency range of LNB is 3.625 to 4.200GHz and the 5.850 to 6.425GHz is for BUC Yes.
3 Does the LNB for Ku and C band is PLL type? Yes.
4 Bid Datasheet, page 32 (SLCC)

 

For the SLCC, please allow:

 

a. “Supply, Delivery, Installation, Testing and, Commissioning of Emergency Communication System”

 

b. 2.4m Motorized Fly-away Antenna Supply, Delivery, Installation, Integration, Testing and Commissioning of a New VSAT System

For the similar in nature, the definition is changed to “Supply, delivery, assembly, testing and training for a Fly Away/Portable Very Small Aperture Terminal (VSAT) Communications System”. Please refer to the table below for changes in provisions in the bidding documents.
5 Bid Datasheet, page 38 (ISO 9001)

 

a. For the ISO 9001, please allow Quality Management System TL 9000 as alternative for ISO 9001. TL 9000 specializes the generic ISO 9001 to meet the needs of one industrial sector, which for TL 9000 is the information and communications technology (ICT)—extending from service providers through ICT equipment manufacturers through the suppliers and contractors and subcontractors that provide electronic components and software components to those ICT equipment manufacturers.

 

b. Please allow one (1) ISO or alternative Quality Management System Certificate for this bid.

Submission of TL9000 is allowed in lieu of ISO9001 since TL9000 focuses on telecommunications quality systems requirements. Please refer to the table below for changes in provisions in the bidding documents.
6 Schedule of Requirements, page 64

 

Please allow extension of delivery period to 90 CALENDAR DAYS upon NTP.

Delivery period is changed to 45 calendar days. Please refer to the table below for changes in provisions in the bidding documents.
7 Invitation to Bid, page 5, item 9 (Bid submission)

 

Please allow extension of submission to October 18, 2018.

Bid submission and bid opening is on 8 October 2018.
8 Please identify your satellite provider as this is needed to have a proper link budget and to determine the right size of antenna and BUC. No satellite provider yet.
9 Sec. VII, page 67, item 4.2.1.1.1 (Antenna Reflector)

 

Please confirm that the bidder can propose a single piece reflector that can be folded and tucked away like a clamshell. So this is also portable.

“… multi-piece assembly or clamshell fold. hard-package type casing is a necessity.”
10 Sec. VII, page 67, item 4.2.1.1.9 (Azimuth Deploy Speed)

 

The antenna specifications (azimuth) is particular only to iNETVu. Please allow 2°/sec type for Azimuth Deploy Speed.

Azimuth deploy speed: Variable 8°/sec , 2°/sec type
11 Sec. VII, page 69, item 4.2.2.2.2 (INSAT frequency)

 

Please kindly omit this requirement as this INSAT feed only works on INSAT satellites in India.

Meaning we can tap on Indian satellites aside from given standard frequencies.
12 Sec. VII, page 69, item 4.2.3.3.8 (GPS and GLONASS satellite navigation systems)

 

Please kindly omit the GLONASS item as GPS can suffice with the requirement.

The more the option the better. GPS is owned and operate by US. Glonass is a Russian version of GPS.
13 Sec. VII, page 69, 4.2.4 (Satellite router/modem)

 

As reviewed, specifications for the satellite router/modem is exactly from iDirect Infinity 5000 which was discontinued a number of years ago. Please confirm that the bidder can propose different model with different specs.

Design and review for these specifications are based on current technology and market availability.
Sec. VII page 70, item 4.2.5.1.1.1 (Ku-Band BUC IF input)

 

Please allow IF input within the range of 950-1750 MHz

Request is granted. Please refer to the table below for changes in provisions in the bidding documents.

 

14 Sec. VII, page 70, item 4.2.5.1.2.1 (C-Band BUC IF input)

 

Please allow IF input within the range of 950-1750 MHz

Request is granted. Please refer to the table below for changes in provisions in the bidding documents.
15 Sec. VII, page 70, item 4.2.5.1.1.7 (Ku-Band BUC LO Frequency conversion)

 

Please allow other value for LO Frequency Conversion since it is only conversion. 12800MHz is a typical LO’s for satellite communications. This has no negative effect on the performance. It is just too specific.

Request is granted. Please refer to the table below for changes in provisions in the bidding documents.
16 Sec. VII page 70, item 4.2.5.1.2.6 (C-Band BUC LO Frequency conversion)

 

Please allow other value for LO Frequency Conversion. 4900 or 7375 MHz is a typical LO’s for satellite communications.

Request is granted. Please refer to the table below for changes in provisions in the bidding documents.
17 Sec. VII, page 70, item 4.2.5.1.2.6 (C-Band BUC Connector)

 

Please kindly allow Connector type: CPR-137G.

Request is granted. Please refer to the table below for changes in provisions in the bidding documents.
18 Sec. VII, page 70, item 4.2.5.2.1.1 (Ku-Band LNB Output frequency range)

 

Please double check the values and term.

 

• Output frequency range: 13.75 to 14.5 GHz – This is the TX frequency and specs of the BUC

 

• This should be Input frequency range: 12.25-12.75 GHz

This is noted. Please refer to the table below for changes in provisions in the bidding documents.
19 Sec. VII, page 70, item 4.2.5.2.1.2 (Ku-Band LNB Input frequency range)

 

Please double check the term.

 

• Input frequency range: 950 to 1700 MHz

 

• This should be Output frequency range: We request to allow Output frequency range within the range of 950-1750 MHz

This is noted. Please refer to the table below for changes in provisions in the bidding documents.
20 Sec. VII, page 70, item 4.2.5.2.1.2 (Ku-Band LNB Input frequency range)

 

Please double check the term.

 

• Input frequency range: 950 to 1700 MHz

 

• This should be Output frequency range: We request to allow Output frequency range within the range of 950-1750 MHz

This is noted. Please refer to the table below for changes in provisions in the bidding documents.
21 Sec. VII, page 70, item 4.2.5.2.2.1 (C-Band LNB Output frequency range)

 

Please double check the values and term.

 

• Output frequency range: 5.85 to 6.425 GHz – This is the TX frequency and specs of the BUC

 

• This should be Input frequency range: 3.4 to 4.2 GHz

This is noted. Please refer to the table below for changes in provisions in the bidding documents.
22 Sec. VII, page 71, item 4.2.5.2.2.2 (C-Band LNB Input frequency range)

 

Please double check the term.

 

• Input frequency range: 950 to 1525 MHz

 

• This should be Output frequency range:

 

• We request to allow Output frequency range within the range of 950-1750 MHz

This is noted. Please refer to the table below for changes in provisions in the bidding documents.
23 Sec VII., page 70-71, item 4.2.5.2.1.3 and 4.2.5.2.2.3 (Ku- and C-Band LNB Output power)

 

Please double check the Output power as this is too high for LNB. Typical Output power is 0 to 10dBm.

Please refer to the table below for changes in provisions in the bidding documents.
24 Invitation to Bid, page 4, item 1

 

Please confirm that the ABC for this bid is for equipment only and the subscription is not included.

This is to confirm that the procurement for  this project is for the equipment only.
25 As refer to the bidding document page#66, the background of the project mentions that there are three parts of the project, and the bidding document we got is for the 3rd part. We would like to as if the can just provide one of three parts of the project? If this question is referring to the capacity building as the “3rd part”, this is NOT the procurement for that. the training to be conducted by the winning bidder is only one of the deliverables for the procurement of the VSAT.
26 What is the modem model(as it related to 1st part)? We cannot disclose the specific model for the modem used for this procurement.

 

ORIGINAL PROVISION AMENDED PROVISION
Section I. Invitation to Bid
3. Delivery Place and Delivery Period 3. Delivery Place and Delivery Period
Delivery Place Delivery Period Delivery Place Delivery Period
Department of Information and Communications Technology (DICT) Building, C.P. Garcia Avenue, Diliman, QC Within thirty (30) calendar days from receipt of Notice to Proceed Department of Information and Communications Technology (DICT) Building, C.P. Garcia Avenue, Diliman, QC Within forty five (45) calendar days from receipt of Notice to Proceed
4. A prospective Bidder should have completed within the last five (5) years from the date of submission and receipt of bids at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC

 

For this project, “similar in nature” shall mean “Portable VSAT Installation”.

 

4. A prospective Bidder should have completed within the last five (5) years from the date of submission and receipt of bids at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC

 

For this project, “similar in nature” shall mean “Supply, delivery, assembly, testing and training for a Fly Away/Portable Very Small Aperture Terminal (VSAT) Communications System”.

Section III. Bid Data Sheet
5.4. A prospective Bidder should have completed within the last five (5) years from the date of submission and receipt of bids at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC

 

For this project, “similar in nature” shall mean “Portable VSAT Installation”.

5.4. A prospective Bidder should have completed within the last five (5) years from the date of submission and receipt of bids at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC

 

For this project, “similar in nature” shall mean “Supply, delivery, assembly, testing and training for a Fly Away/Portable Very Small Aperture Terminal (VSAT) Communications System”.

12(x) Valid and current ISO 9001 Quality Management System  Certificate issued to the manufacturer by an Independent Certifying body 12(x) Valid and current ISO 9001 or TL9000 Quality Management System Certificate issued to the manufacturer by an Independent Certifying body
Section VI. Schedule of Requirements
Within thirty (30) calendar days upon receipt of Notice to Proceed

Project Site: DICT Bldg, Diliman, Quezon City

Within forty five (45) calendar days upon receipt of Notice to Proceed

Project Site: DICT Bldg, Diliman, Quezon City

Section VII. Technical Specifications
4.2.1.1.8. Elevation Deploy Speed: Variable 2°/sec type 4.2.1.1.8. Elevation Deploy Speed: Variable 5°/sec, 2°/sec type
4.2.1.1.9. Azimuth Deploy Speed: Variable 15°/sec, 10°/sec type 4.2.1.1.9. Azimuth Deploy Speed: Variable 8°/sec, 2°/sec type
4.2.5.1.1.1. IF input: 950-1450 MHz 4.2.5.1.1.1. IF input: 950-1750 MHz
4.2.5.1.1.7. LO Frequency conversion: 15450 MHz 4.2.5.1.1.7. LO Frequency conversion: 12.8 GHz, 13.05 GHz, 15.45 GHz
4.2.5.1.2.1. IF input: 950-1525 MHz 4.2.5.1.2.1. IF input: 950-1750 MHz
4.2.5.1.2.5. Connector: WR229 (Rx) and WR137/Type N (Tx) 4.2.5.1.2.5. Connector: WR229 (Rx), WR137/Type N (Tx) and CPR-137G
4.2.5.1.2.6. LO Frequency conversion: 7300, 7375 MHz (user selectable) 4.2.5.1.2.6. LO Frequency conversion: 4900, 4775, 7300, 7375 MHz (user selectable)
4.2.5.2 Low Noise Block Down Converter (LNB) 4.2.5.2 Low Noise Block Down Converter (LNB) using Phase Lock Loop (PLL) type
4.2.5.2.1.1. Output frequency range: 13.75 to 14.5 GHz 4.2.5.2.1.1. Output frequency range: 10.7 to 12.75 GHz
4.2.5.2.1.3. Output power @ 1dB GCP: 31.5 dBm min @ 25 deg.C 4.2.5.2.1.3. Output power @ 1dB: 0 to 10 dBm typical
4.2.5.2.2.1. Output frequency range: 5.850 to 6.425 GHz 4.2.5.2.2.1. Output frequency range: 3.625 to 4.2 GHz
4.2.5.2.2.3. Output power @ 1dB GCP: 50dBm min @ 25 deg. C 4.2.5.2.2.3. Output power @ 1dB: 0 to 10 dBm typical

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

 

Please use the following forms attached in this Supplemental Bid Bulletin:

  • Revised Schedule of Requirements as of 1 October 2018
  • Revised Technical Specifications as of 1 October 2018
  • Revised Technical Bid Form as of 1 October 2018

For information and guidance of all concerned.For a copy of the document, Click the link below:

PROCUREMENT OF THE DEPARTMENT OF INFORMATION AND COMMUNICATIONS TECHNOLOGY PORTABLE VERY SMALL APERTURE TERMINAL (VSAT) OF THE GOVERNMENT EMERGENCY COMMUNICATIONS SYSTEM (GECS) PROJECT

Issued this 1st day of October 2018.

 

 

(Original Signed)

JIEZL GABRIELLE G. REOTUTAR

Vice Chairperson, BAC4G&S