BIDS AND AWARDS COMMITTEE FOR GOODS AND SERVICES

 

Supplemental Bid Bulletin No. 1

 

SUPPLY AND DELIVERY OF VARIOUS RADIO COMMUNICATIONS EQUIPMENT INTENDED FOR DISASTER RISK REDUCTION MANAGEMENT DIVISION

 

Bid Reference No. BAC4G&S-2018-040

 

NO. QUERY BAC4G&S RESPONSE
1 One (1) Unit Analog/Digital HF/UHF/ VHF Multiband Base Radio Transceiver

 

During Prebid, it was mentioned that there will be a bid bulletin that will state the changes on the requirements, instead of multiband radio, it will be two different type of radios – an HF transceiver and Dual Band Base Radio (UHF, VHF) Transceiver.

 

Comment: The plan to change the requirements can exceeds the allocated ABC (Approved Budget of the Contract) of the project.

 

HF Transceiver and Dual Band Base Radio are two different system, meaning there will be a separate requirement for the antenna mast, antenna, grounding, power supply and others, which can be a cause for the project to fail.

One (1) unit Analog/Digital HF/UHF/VHF Multiband Base Radio Transceiver requirement will stay as is.
2 Three (3) Units of Radio Repeater System During Prebid, it was mentioned that the required repeater is capable or manually switchable to UHF and VHF band.

 

Comment: The above specification is confusing, since as per our research and experience there is no repeater available in the market that has dual band capability. It has always one band channel.

 

We recommend to use VHF, instead of UHF since NTC, released a memorandum that most of UHF frequency band are already occupied by Telco companies.

We agreed upon that only VHF band be utilized as medium of frequency, thus VHF repeater system be installed.
3 Delivery Period of Thirty (30) Calendar Days Delivery, installation and completion of the whole project has a period of thirty (30) calendar days.

Comment: We may request to extend the delivery period to seventy-five (75) days. The acquisition of radio equipment usually took place for more or less than forty-five (45) days.

 

Having said that, it will be hard for us to secure all the NTC licenses as well as the installation and testing if the delivery/completion period is thirty (30) calendar days only.

Delivery Period is changed to sixty (60) calendar days.

 

After considering the queries, clarifications, recommendations and suggestions, the BAC4G&S hereby decides to include, revise, amend, delete and/or adapt the following provisions:

ORIGINAL PROVISION AMENDED PROVISION
Section I. Invitation to Bid
3. Delivery Place and Delivery Period

Within thirty (30) calendar days from receipt of Notice to Proceed

3. Delivery Place and Delivery Period

Within sixty (60) calendar days from receipt of Notice to Proceed

Section VI. Schedule of Requirements
Within thirty (30) calendar days from receipt of Notice to Proceed Within sixty (60) calendar days from receipt of Notice to Proceed
Section VI. Technical Specifications
Analog/Digital (DMR) Handheld Fifteen (15) units VHF and  Ten (10) units UHF Radio Transceiver (Branded or Brand New) Analog/Digital (DMR) Handheld Twenty Five (25) units VHF Radio Transceiver
Three (3) Units Radio Repeater System

xxx

2) Frequency Range

a. (VHF)136-174 MHz

b. (UHF) 400-470 MHz

c. (300Mhz) 350-400 MHz)

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3) RECEIVER:

a. Frequency Range

i. (VHF)136-174 MHz

ii. (UHF) 400-470 MHz

iii. (300Mhz) 350-400 MHz)

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4) TRANSMITTER:

a. Frequency Range

i. (VHF)136-174 MHz

ii. (UHF) 400-470 MHz

iii. (300Mhz) 350-400 MHz

Three (3) Units Radio Repeater System

Xxx

2) Frequency Range

a. (VHF)136-174 MHz

Items 2.b, 2.c. are deleted.

xxx

3) RECEIVER:

a. Frequency Range

i. (VHF)136-174 MHz)

Items 3.a.ii and 3.a.iii are deleted.

xxx

4) TRANSMITTER:

a. Frequency Range

i. (VHF)136-174 MHz

Items 4.a.ii and 4.a.iii are deleted.

Delivery Schedule Delivery Place Delivery Period Delivery Schedule Delivery Place Delivery Period
DICT Building, CP Garcia Ave., Diliman, Q.C, Within 30 calendar days upon receipt of NTP DICT Building, CP Garcia Ave., Diliman, Q.C, Within 60 calendar days upon receipt of NTP

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

 

Please use the following forms attached in this Supplemental Bid Bulletin:

  • Revised Schedule of Requirements as of 16 October 2018
  • Revised Technical Specifications as of 16 October 2018
  • Revised Technical Bid Form as of 16 October 2018
  • Revised Detailed Financial Breakdown as of 16 October 2018

 

For information and guidance of all concerned.For a full copy of the document, Click the link below:

Supplemental Bid Bulletin No. 1-SUPPLY AND DELIVERY OF VARIOUS RADIO COMMUNICATIONS EQUIPMENT INTENDED FOR DISASTER RISK REDUCTION MANAGEMENT DIVISION

 

Issued this 16th day of October 2018.

 

 

(Original Signed)

JIEZL GABRIELLE G. REOTUTAR

Vice Chairperson, BAC4G&S