BIDS AND AWARDS COMMITTEE FOR DICTBAC

 

Supplemental Bid Bulletin No. 1

 

Supply, Delivery, Installation, Testing and Commissioning of Two (2) Floor Mounted 25 TR Precision Air Conditioning Units (PACU) for the Server Room and Environmental Monitoring Sensors for the Server Room, Battery Room, and UPS Room

 

Bid Reference No. DICTBAC-2019-022

 

ACTIVITY

PREVIOUS SCHEDULE

REVISED SCHEDULE

Opening of Bids

30 October 2019

1:30PM

30 October 2019

3:00PM

 

 

CLARIFICATION ON THE APPROVED BUDGET FOR THE CONTRACT (ABC)

                             

STATED ON THE INVITATION TO BID (ITB) PHILGEPS POSTING

CORRECT AND FINAL ABC

PhP39,805,880.00

PhP10,944,566.67

 

 

QUERIES FROM THE PROSPECTIVE BIDDERS

Item No.

Reference

Query

End Users Response

1

Item No.2 Proposal Submission and Evaluation on Other Requirements

2.1 The Bidder must have a valid Procurement Contractors Accreditation Board (PCAB) License with at least under Specialty Category “B”

Is it possible not to require a PCAB license since the project already requires a registered Mechanical Engineer as to oversee the Installation. In addition, the Mechanical works required for the project is basic Mechanical works only that represents minimal portion of the bid and that majority of the ABC of the project covers the supply, delivery and installation of 2 units flor Mounted 25TR PACU and Environmental monitoring Systems as accessories.

 

PCAB License primarily applied for Mechanical Contractors or Sub-contractors that engage in the business of contracting covering intensive and critical Mechanical design/system, from our understanding.

We will no longer be requiring a PCAB license.

2

 

If Joint Venture, we would like to confirm if both partners are required to provide:

 

a.    Ongoing Contract

b.    NFCC

c.    Bid Securing

d.    Secretary Certificate

e.    Omnibus Certificate

a. Ongoing Contract- Compliance of one, compliance of all.

 

b. NFCC- Compliance of one, compliance of all.

 

c. Bid Securing Declaration- Compliance of one, compliance of all.

 

d. Secretary Certificate- can be submitted by one partner as long as it is shown in the secretary certificate that the other party authorizes the other JV partner.

 

e. Omnibus Certificate- Compliance of one partner is compliance of the JV as long as the representative indicated in the form is duly appointed in the Secretary Certificate.

 

ORIGINAL PROVISION

AMENDED PROVISION

SECTION III. BID DATA SHEET

(b) Technical Documents

 

xxx

 

xii. Valid Business and Professional Certifications

a.    Philippine Contractors Accreditation Board (PCAB) License with at least under Specialty Category “B”

 

b.     Certified Data Center Professional

 

c.    PRC License for Registered Mechanical Engineer

 

d.    d. Safety Officer II Certification

(b) Technical Documents

 

xxx

 

xii. Valid Business and Professional Certifications

 

a.   Certified Data Center Professional

 

b.   PRC License for Registered Mechanical Engineer

 

c. Safety Officer II Certification

SECTION VII. TECHNICAL SPECIFICATIONS

Other Requirements

 

2.1. The Bidder must have a valid Procurement Contractors Accreditation Board (PCAB) License with at least under Specialty Category “B”

Provision is Deleted

SECTION X. CHECKLIST OF REQUIREMENTS

ELIGIBILITY DOCUMENTS

CLASS “A” DOCUMENTS

 

12.1 (a.1.) ELIGIBILITY DOCUMENTS

 

i.   PhilGEPS Certificate of Registration and Membership in accordance with Section 8.5.2 of the IRR, except for foreign bidders participating in the procurement by a Philippine Foreign Service Office or Post, which shall submit their eligibility documents under Section 23.1 of the IRR, provided, that the winning bidder shall register with the PhilGEPS in accordance with section 37.1.4 of the IRR.

 

ii.  Statement of all its ongoing government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid (Annex I)

 

iii. Statement of Completed Single Largest Contract within the last five (5) years from the date of submission and receipt of bids equivalent to at least fifty percent (50%) of the ABC (Annex I-A).

 

1. Duly signed Net Financial Contracting Capacity Computation (NFCC)* per Annex II, in accordance with ITB Clause 5.5 or a committed Line of Credit equivalent to at least ten percent (10%) of the ABC from a universal or commercial bank

 

*NFCC = [(Current Assets minus Current Liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract to be bid.

 

Notes:

 a) The values of the bidder’s current assets and current liabilities shall be based on the data submitted to BIR through its Electronic Filing and Payment System.

b) Value of all outstanding or uncompleted contracts refers those listed in Annex I.

c) The detailed computation using the required formula must be shown as provided above.

d) The NFCC computation must at least be equal to the total ABC of the project.

 

 

ELIGIBILITY DOCUMENTS

CLASS “A” DOCUMENTS

 

12.1(a.1.) ELIGIBILITY DOCUMENTS

 

i.    Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, Department of Trade and Industry (DTI) for sole proprietorship, or from Cooperative Development Authority CDA) for cooperatives.

ii.   Valid and Current Business/Mayor’s Permit issued by the city or municipality where the principal place of business of the prospective bidder is located OR the equivalent document for Exclusive Economic Zones or Areas.

iii. Valid and Current Tax Clearance issued by Philippines’ Bureau of Internal Revenue (BIR) Accounts Receivable Monitoring Division per Executive Order 398, Series of 2005.

iv. Copy of each of the following Audited Financial Statements for 2018 and 2017 (in comparative format or separate reports):

a. Independent Auditor’s Report;

b. Balance Sheet (Statement of Financial Position); and

c. Income Statement (Statement of Comprehensive Income)

 

v.   PhilGEPS Certificate of Registration and Membership in accordance with Section 8.5.2 of the IRR, except for foreign bidders participating in the procurement by a Philippine Foreign Service Office or Post, which shall submit their eligibility documents under Section 23.1 of the IRR, provided, that the winning bidder shall register with the PhilGEPS in accordance with section 37.1.4 of the IRR.

vi. Statement of all its ongoing government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid (Annex I)

vii.        Statement of Single Largest Completed Contract (SLCC) within the last five (5) years from the date of submission and receipt of bids equivalent to at least fifty percent (50%) of the ABC (Annex I-A).

 

viii.        Duly signed Net Financial Contracting Capacity Computation (NFCC)* per Annex II, in accordance with ITB Clause 5.5 or a committed Line of Credit equivalent to at least ten percent (10%) of the ABC from a universal or commercial bank.

 

*NFCC = [(Current Assets minus Current Liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started coinciding with the contract to be bid.

 

Notes:

·       The values of the bidder’s current assets and current liabilities shall be based on the data submitted to BIR through its Electronic Filing and Payment System.

·       Value of all outstanding or uncompleted contracts refers those listed in Annex-I.

·       The detailed computation using the required formula must be shown as provided above.

·       The NFCC computation must at least be equal to the total ABC of the project.

No Original Provision

12.1 (b)(xi)

 

List of authorized Service Centers/Support Centers in the Philippines (with available spare parts, indicating address, telephone & fax number/s, e-mail address & contact person). In the event of closure of business, termination of franchise / service center, the supplier shall notify the DICT accordingly of the new service centers with telephone numbers and address who can provide the needed parts, supplies and service

No original Provision

12.1 (b)(xia)

 

Valid Business and Professional Certifications

a.   Certified Data Center Professional

b.   PRC License for Registered Mechanical Engineer

c.    Safety Officer II Certification

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

For information and guidance of all concerned.For a copy of the full document, Click the link below:

Supplemental Bid Bulletin No. 1 – SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF TWO (2) FLOOR MOUNTED 25 TR PRECISION AIR CONDITIONING UNITS (PACU) FOR THE SERVER ROOM AND ENVIRONMENTAL MONITORING SENSORS FOR THE SERVER ROOM, BATTERY ROOM, AND UPS ROOM

Issued this 23rd day of October 2019.

(Original Signed)

IVIN RONALD D.M ALZONA

Chairperson, DICTBAC[DHF1] 


 [DHF1]Edit which BAC (BAC4G&S/BAC4i&C/DICTBAC)