SUPPLEMENTAL BID BULLETIN NO. 2

FOR THE SUPPLY OF SYSTEM MANAGEMENT AND ACCESS SERVICES- Free Wi-Fi Internet Access in Public Places Project

SEPTEMBER 2015

 

 

 

 

Issued by

ICT Office Bids and Awards Committee

 

 

Subject                            : Amendment and Addendum to the Bidding Documents

Name of Project                 : Supply of System Management and Access (SMA) Services

Bid Reference No.              : ICTOBAC-Wi-Fi-2015-09-013

Bid Bulletin No.                  : 2

Date                               : 23 September 2015

 

In relation to the queries, clarifications, recommendations and suggestions for the SUPPLY OF SYSTEM MANAGEMENT AND ACCESS SERVICES – Free Wi-Fi Internet Access in Public Places Project, hereunder is the official response of the BAC:

Amendments to Original Documents

Page Reference Documents Query  From Bidders BAC Response
4 Annex G-Terms of Reference-General Requirements-Item No.6.1 Do we need warm bodies to operate 24/7 on the locations mentioned here? Is it necessary to provide a workstation for these areas?

 

Our recommendation is a central monitoring system (at the core) which can be accessed through any standards-based web browser (e.g. Chrome, Safari, IE, etc.) or any device and on-call personnel for attending faults. This set-up will be more cost-effective for the service.

The suggestion of web-based management applications is already part of the TOR.  Please see the Operations Management CMS.

Manning, while not mandatory, would be imagined at the CORE and at the 14 POPs.  It is up to the SMA to provision staff service the 967 mPoPs and 7118 sites.

 

12 Annex G-Terms of Reference-Point of Presence (POP) CSM-Item No. 9 What is the redundancy expectation at the Pop level?

Is this in the form of redundant hardware? Is the 2-node set-up per PoP co-located or at different locations? If it is at a different location, how are the locations connected?

 

Our recommendation is that the SMA be given an option to decide on the redundancy as long as it meets the service level target (SLA).

The specifications are clear on this.  The “Point of Presence (PoP) CMS. … and be implemented at each location as a 2-node symmetrical failover cluster, with load balancing.”

 

 

12 Annex G-Terms of Reference-Point of Presence (POP) CSM-Item No. 9.2 · What is the relationship between Master (core) and Slave (PoP) AAA Server?

· What is the relationship between Master (core) and Slave (PoP) PNPKI Server?

· What is the relationship between Master (core) and Slave (PoP) DNS?

· What is the relationship between Master (core) and Slave (PoP) DHCP Server?

· What is the relationship between master (core) and Slave (PoP) Captive Portal?

 

There is no tested set-up on a 2 (core) + 14 (PoP) master-slave architecture.

 

Synchronization concerns may be experienced with this set-up; having the system out-of-sync will cause instability in the service.

We are recommending that only the services below be present in the core. Our recommendation is based on our objective in providing a redundant service maintaining a cost effective solution and observing the best practice architecture.

·         AAA Server

·         DNS Server

·         Captive Portal

·         AAA

 

It is also recommended that DHCP will be at the mPOP level for faster access by the users.

 

It is a Master-Slave relationship wherein all updates made to the Master are copied to all Slaves.  Queries made to the Master or any of the Slaves will yield the same result.

 

The SMA should note that no SLR is given for Master-Slave consistency.

 

The TOR provides that the DHCP may be implemented at the mPoP level.

14 Annex G-Terms of Reference-Municipal Point of Presence (mPOP) CSM-Monitoring and Testing Sub-service, Item No. 10.2 What is the 24-port switch for?

There will be sites which will need just a few ports. We recommend switches with fewer ports for a more cost efficient design.

This may be modified however it will introduce uncertainties since some mPoPs will 24 while other will require less.
15 Annex G-Terms of Reference-Site Access (Wi-Fi) CMS-Item No. 11 The TOR mentioned that there is a requirement for a single SSID that will support both 802.1x and route users to a captive portal with three level of access. What will be the priority in terms of authentication? Do we follow an 802.1x or a captive-portal set-up?

With both authentication differently deployed and configured, we can only use one authentication method per SSID.

 

Our recommendation below.

·      802.1x Authentication for

o  Level 3 – Gov’t Digital Certificate

·      Captive Portal

o  Level 2 –Gov’t ID/Passport

o  Level 1 – Device ID

Without bypass, route users to a captive portal with three level of access. The registration level is corresponding (or attached) to the user’s device.

 

The user must accept the end User Terms & Condition during sign-on.

General Question What is the type of link bided at the last mile? Is it Layer 2 or Layer 3?

 

Layer 2 via Ethernet

The interface/handover to the SMA is always Layer 2 Ethernet.  The specification however does not preclude the encapsulation protocols to abstract any necessary link technology.
General Question We also ask your good office of one (1) month extension of the said Bid because of time constraint to gather all the data for the equipment, applications and costing. A 4 week extension is not feasible.
General Question. The above ITB has an Approved Budget Contract (ABC) of Php 301,035,360 for 3,200+ sites.  However, we have reviewed the other documents posted at the ICTO website and have come to know that there are additional 5000+ sites that will be covered under a different bid.

In this regard, we would like to signify our intent and commitment to bid for all the 8,000+ sites under the project as one (1) lot on the premise that the budget for both projects be combined.  Combining these two bids would result to a more economical and optimized bid process, implementation, monitoring and operations for both the SMA and DOST-ICTO.

 

The commitment and interest is appreciated.  Due to implementation and budgetary constraints, we cannot tender these at the same time.

 

13

 

 

 

 

40

Section II.  Instructions to Bidders, Section 5.4 Paragraph 2

 

 

 

 

Clause 5.4, Par. For this purpose, contracts similar to the Project shall be those described in the BDS, and completed within the relevant period stated in the Invitation to Bid and ITB Clause 12.1(a)(iii).

ITB Clause 12. 1 (a) (iii) …

Question: How is “similar contract” defined? Is it all of the enumerated technologies or just any of      the enumerated technologies?

On page 30, ITB Clause 5.4 – Bid Data Sheet, Paragraph 3, states:

For this purpose, similar contracts shall refer to implementation and management of IP based interconnectivity of sites for data, voice, video, internet, signaling communications and the like.

13

 

 

 

 

38

 

 

Section II.  Instructions to Bidders, Section 5.4 Paragraph 2

 

 

 

 

 

 

 

 

 

 

Clause 5.4, Par. 2. For this purpose, contracts similar to the Project shall be those described in the BDS, and completed within the relevant period stated in the Invitation to Bid and ITB Clause 12.1(a)(iii).

Section III. Bid Data Sheet, ITB Clause 5.4 Paragraph 1 …

The Bidder must have completed, within the period of 2009 up to the present as specified in the Invitation to Bid and ITB Clause 12.1(a)(iii), at least two (2) similar contracts, the aggregate contract amounts of which should be equivalent to at least fifty percent (50%) of the ABC for this Project; and  the largest of these similar completed contracts must be equivalent to at least half of the percentage of the ABC as required above.

Question: Please certify because in page 13 it states that the requirement is at least one similar contract completed, while in page 38 it requires at least two similar contracts completed. Also please clarify the computation of amount required from completed contracts.

On page 13, Clause 5.4 Paragraph 1, states that “the Bidder must have completed at least one contract similar to the Project”.

Further, on page 38, ITB Clause 5.4 paragraph 1 states what  the bidders should comply with, as follows:

a)   Completed at least two (2) similar contracts, the aggregate amount of which should be equivalent to at least  “fifty percent (50%) of the ABC for this Project; and

b)   The largest of these similar contracts must be equivalent to at least half of the percentage of the ABC as required above.

23 Section II.  Instructions to Bidders, Section 18.1, Item D How will item D be computed? Can you provide a detailed computation for this item? For this project, Item D is not the required bid security.

Section III. Bid Data Sheet, ITB Clause 18.1, states the following:

Bidders must submit bid security in favor of the Information and Communications Technology Office in any of the following forms:

1.    Cash, cashier’s/ manager’s check  ( Equivalent to 2 % of ABC, which is equal to PhP 6,020,707.20) or

 

2.    Bid Securing Declaration pursuant to GPPB Resolution No. 03-2012 (Refer to “Annex F”)

 

35 Section II.  Instructions to Bidders, Section 33.1 Why is there a need to post a performance security when a service level requirement is implemented along with charges and rebates? On page 35, Clause 33.1  states that “To guarantee the faithful performance by the winning Bidder of its obligations under the contract, it shall post a performance security….”.

Charging and rebates, on the other hand, are covered in a separate agreement and condition of the bidding documents.

43

 

Section III.  Bid Data Sheet, ITB Clause 29 Item 2 Are we required to submit the original copies of SEC Registration, Business Permit, Mayor’s Permit, valid and current Tax Clearance or can we do it similarly as Item 1, where we can present our original copies and submit copies of the said requirements? During the post-qualification evaluation, you are hereby required to submit the said documents in original copies and two (2) certified true copies.

 

 

64 Section VI. Schedule of Requirements Can there be an extension for the number of days given for each item in the schedule or can the schedules start once the equipment have been cleared from the bureau of Customs? We cannot grant the extension. It is stated clearly that each Component Managed Service (CMS) instances shall commence upon the receipt of the Notice to Proceed.
2 and 3

 

Terms of Reference – Item Page 2 to 3 Is the monthly service fee for table of site Access (Wi-Fi) CMS Concurrent User Capacity separate from the monthly service fee for table of mPoP/Wi-Fi CMS Auxiliary Power Add-On Option? Yes, it is a separate MSF in cases that the mPoP/Wi-Fi CMS Auxiliary Power Add-on Option applies.
17 Terms of Reference – Section 11.6 Page 17 Who will handle security for public spaces or utilities? What are the steps or process for claims with regards to theft or damage to equipments in these places?

 

Services shall be

implemented within the premises, or in the immediate vicinity of, the

DOST ICTO or a partner public institution designated by the DOST

ICTO, or in public space such as on a sidewalk, or on utility facilities

such an electric pole,

 

Notwithstanding, facilities and premises of the DOST ICTO and its partner institutions

shall be made available on an “AS-IS” basis, with no explicit or implied

guarantees, unless explicitly stated, or given by prior written

agreement(s);

18 Terms of Reference – Section 13.3 and 13.4 How much is the flat monthly rate for the rent so that we can factor it in our costing?

What are the prevailing government regulations with regards to charges in renting of facilities and utilities?

Are the local government units informed and willing to accommodate the Service?

Providers in their respective areas, so as to avoid delays and unnecessary expenses in securing permits

Rent shall be charged once a CMS instance will be used to provide services to non-public sector parties.

 

Rent shall be charged on a per location basis according to prevailing government regulations

 

The SERVICE shall be responsible for all necessary

coordination with the designated location, with, when necessary,

reasonable assistance from the DOST ICTO and/or its partner

institutions

20 Section II.  Instructions to Bidders- General Item 15.3 & 15.4 Considering that this is a management/lease contract do we need to provide the details of the equipment to be used or installed whether it is EX Work (EXW), Cost, Insurance and Freight (CIF), Cost and Insurance Paid to (CIP), Delivered Duty Paid (DDP)? This is not required. Please refer to the Bid Form in page 69 and SMA Tender Bid Submission Form (Annex B) for the documents needed for the Financial Proposal.


For guidance and information of all concerned. Kindly download a copy of the document on the link below:
SUPPLEMENTAL BID BULLETIN NO. 2 – SUPPLY OF SYSTEM MANAGEMENT AND ACCESS SERVICES – Free Wi-Fi Internet Access in Public Places Project

 

 

SGD. SIEGFRIED L. BATUCAN
Provisional BAC Member

 

SGD. EDWIN M. PAALA
Provisional BAC Member

 

SGD. AQUILINA M. EMPESTAN
BAC Member

 

SGD. MARIA LOURDES P. AQUILIZAN
BAC Member


SGD. MELANIE O. AGAPITO
BAC Member


SGD. MARIA TERESA MAGNO-GARCIA
Chairperson, ICT Office Bids and Award Committee