BIDS AND AWARDS COMMITTEE FOR THE INTEGRATED GOVERNMENT
PHILIPPINES PROJECT (BAC4IGOV)

 

Supplemental Bid Bulletin No. 5

 

Procurement of Consultancy Services for the Design, Build, and Operate of a Complete Cloud Solution for Philippine Government Agencies

 

Bid Reference No. BAC4IGOV-2016-07-028-02

After considering the queries, clarifications, recommendations and suggestions, the BAC4IGOV hereby decides to include, revise, amend, delete and/or adapt the following provisions:

 

Item No. Query BAC4IGOV’s Response
1 Cloud Infrastructure Platform Requirements

Reference No. 1.4.1.42

Page Storage Standards Question/Clarification
127 Must support object and block storage Does this require a single storage device to support both object and block, or can it be separate devices?
128 Ability to scale out to exabyte storage by growing a cluster from one node to thousands –    Is Exabyte a hard requirement?

–    Do we need to scale to EXABYTE levels as ON-PREMISE or INTO CLOUD?

128 Flash journals to enhance the write performance of data What do you mean by flash journals? Is this the same as SSD used as cache?
 

 

 

 

 

This requirement allows separate devices for implementation.

 

 

 

No. We are only looking for the ability to scale out to exabyte storage.  Only if we need to scale out in the succeeding years will we most likely need this requirement. Scale out should be on-premise.

 

 

Yes.

SSD devices primarily used as storage for file system journals.

 

 

 

2 Pricing Template

Reference No. 1.17

Page Pay-Per-Use Service Catalogue Pricing Question/Clarification
159 Storage-as-a-Service

10GB File Storage – without Encryption

10GB File Storage – with Encryption

Since required storage types are only block and object, is it safe to assume that the 10GB File storage indicated in this section will be through presenting LUNs to a file server, and not natively from the storage?
 

 

 

 

 

 

 

Yes.

 

 

3 For the first year of operations (Year 1), of Government Cloud, how many agencies are estimate to board/avail of the GovCloud service? Estimated number of agencies to avail of the GovCloud Service is 100.
4 How many estimated users from DOST will be using the Service Catalogue (Administrator role)? Between 10-15 administrators.
5 For the storage:

–          What are the total IOPS needed?

–          IO block size?

–          R/W ratio for virtualization layer?

Performance specifications of each storage tier will be a part of the vendor’s proposal. We are only considering the usable storage capacity as a primary criteria for conformity.
6 We would like to request for further clarification regarding the financial proposal for template FPF 5. Reimbursable per Activity. Kindly clarify if the amount we will include in that section will not be included in the overall computation of the financial proposal or it is just for reference in case there is a need to travel for the purpose of this project. Yes, the amount you will include FPF 5 will be included in the overall computation of financial proposal.
7 I would like to seek clarification from your office regarding the bid for Procurement of Consultancy Service for the Design, Build, and Operate of a Complete Cloud Solution for the Philippine Government Agencies, bid form TPF 2. Consultant’s References; are we allowed to detail projects that are still ongoing? Or only those that are completed in the last five years? Yes, you are allowed to detail projects that are still ongoing.
8 Title: Section VIII Appendices

Page No.: 192

Ref.: 1

Discussion: Do we need to include medical certificates during the submission of technical proposal? What should the medical certificate attest to?

Yes. The medical certificate should attest that the personnel are fit to work.
9 Title: Signed written commitment for each CV

Page No.: 23

Ref.: 10.1.18

Discussion: We note that the signed, written commitment to work for the project is not on TPF6. Will we need to submit this along with the technical and financial proposal? What format should this take?

Yes, you have to submit a written commitment to work for the project. Please refer to the template attached in this Supplemental Bid Bulletin.
10 Title: Evaluation Criteria for Applicable Experience of Firm

Page No.: 149

Ref.: 1.1.1

Discussion: We note that the projects with a certificate of satisfactory completion or acceptance issued by the client was submitted during the Eligibility submission. Do we need to resubmit these?

Yes.
11 Title: TPF 6 (CV) and TPF 5

Page No.: 163 and 153

Ref.: TPF 6 and TPF5

Discussion: Will the TPF 6 need to be submitted for every name in TPF 5 or only TPF 4 positions noted 1.15 Qualification of Personnel who may be assigned to the job vis-à-vis extent and complexity of the undertaking.

Yes, every name in TPF 5 must submit the corresponding TPF 6.
12 Title: Qualification of Personnel – Technical Director

Page No.: 153

Ref.: 3.5

Discussion: Does Technical Director refer to the person who will run the help desk operations, or the person who will run the operations of the cloud IT Systems/ Infrastructure?

There is no mention of a Technical Director in the TOR.  There is an Operations Director whose responsibility is to oversee Service Desk operations and manage all escalations promptly.

 

13 Title: Qualification of Resident Project Manager

Page No.: 152

Ref.: 3.1

Discussion: Does the Resident Project Manager refer to the Contractor Project Director or the contractor Project Manager? Does this refer to over-all in-charge of the project, or the manager on the ground who directs day-today activities?

The Resident Project Manager is the Contractor Project Manager. He will be over-all in charge of the project.

 

14 Title: Qualification of Personnel – Sub-Consultants

Page No.: 152

Ref.: 3

Discussion: Please confirm if the CV’s to be submitted by the Consultant or the Joint Venture. We’d like to check if CV’s from project consultants may be submitted as well.

Yes, CV’s from project consultants must be submitted.
15 Title: Financial Proposal Submission Forms

Page No.: 181

Ref.: 3

Discussion: We’d like to confirm the need to submit FPF 3,4,5,6. As we understand, the project is for a one lot pricing for a fixed fee. We’d like to get clarifications on the need to identify the number of international flights, allowances, rental costs, renumeration (including bonuses, social costs, and overhead), communication costs, drafting costs, and local transportation costs. Many of these things are dynamic and will vary depending on the needs of the project.

Yes, FPF 3, 4, 5, 6 must be submitted.
16 Title: Pay-Per-Use Service Catalogue Pricing

Page No.: 158

Ref.: 1.17

Discussion: For the Pay-Per-Use Service Catalogue Pricing, we request for clarification on the specifications of the items to be priced. There are some factors to consider:

1.    Since this is an ICTO facility, the price will be dependent on the overhead charges to be passed on by ICTO to us. Please confirm the ICTO portion of the pricing.

2.    We request for volume projection and commitments from ICTO. This is necessary since there is a single market for the services and this cannot be offered to other markets.

 

  1. The pay-per-use service catalogue pricing should include everything i.e. Salaries of all contractor personnel involved, hardware, software, electricity consumption of the hardware, etc. In order for the contractor to come up with a per unit costing of the services being offered.  There should be no overhead charges that DOST-ICTO should pass on to the contractor.
  2. There are about 9000 national government agencies who might require our cloud services.  Depending on how fast we consume our resources, and the number of VMs being requested, we might be scaling out within 2 years already.

 

In addition, BAC4IGOV hereby adapts the following provisions according to GPPB Resolution No. 25-2012 “Approving Amendments to the Philippine Bidding Documents for the Procurement of Goods, Infrastructure Projects and Consulting Services”:

Original Provision Amended Provision
 

 

Clause 15. Bid Security of Section II Instructions to Bidders

 

15.1 The bid security in the amount stated in the BDS shall be equal to the percentage of the ABC in accordance with the following schedule:

Form of Bid Security Amount of Bid Security (Equal to Percentage of the ABC)
(a) Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank. Two percent (2%)
(b) Bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.
(c) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission a authorized to issue such security. Five percent (5%)
(d) Any combination of the foregoing. Proportionate to share of form with respect to total amount of security

 

For biddings conducted by LGUs, the Bidder may also submit bid securities in the form of cashier’s/manager’s check, bank draft/guarantee, or irrevocable letter of credit from other banks certified by the BSP as authorized to issue such financial statement.

 

 

 

 

 

 

 

 

 

 

 

Clause 15. Bid Security of Section II Instructions to Bidders

 

15.1 The bid security in the amount stated in the BDS shall be equal to the percentage of the ABC in accordance with the following schedule:

Form of Bid Security Amount of Bid Security (Equal to Percentage of the ABC)
(a) Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank. Two percent (2%)
(b) Bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.
(c) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission a authorized to issue such security. Five percent (5%)
(d) Any combination of items (a) to (c) above Proportionate to share of form with respect to total amount of security
(e) Bid Securing Declaration No percentage required.

 

For biddings conducted by LGUs, the Bidder may also submit bid securities in the form of cashier’s/manager’s check, bank draft/guarantee, or irrevocable letter of credit from other banks certified by the BSP as authorized to issue such financial statement.

The Bid Securing Declaration mentioned above is an undertaking which states, among others, that the bidder shall enter into contract with the procuring entity and furnish the performance security required under ITB Clause 31.2, from receipt of the Notice of Award, and committing to pay the corresponding fine, and be suspended for a period of time from being qualified to participate in any government procurement activity in the event it violates any of the conditions stated therein as provided in the guidelines issued by the GPPB.

8.3 A prospective bidder determined as “ineligible” has seven (7) calendar days upon written notice or, if present at the time of the opening of eligibility documents, upon verbal notification, within which to file a request for reconsideration with the BAC: Provided, however, that the request for reconsideration shall not be granted if it is established that the finding of failure is due to the fault of the prospective bidder concerned: Provided, further, that the BAC shall decide on the request for reconsideration within seven (7) calendar days from receipt thereof. If a failed prospective bidder signifies his intent to file a request for reconsideration, in the case of a prospective bidder who is declared ineligible, the BAC shall hold the eligibility documents until such time that the request for reconsideration or protest has been resolved [Delete Clause 8.3 of Section II. Eligibility Documents and Insert New provision, Clause 10]

 

10 Protest Mechanism

 

Decision of the procuring entity at any stage of the procurement process may be questioned in accordance with Section 55 of the revised Implementing Rules and Regulations of Republic Act 9184.

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

 

Kindly use the form attached in this Supplemental Bid Bulletin:

  • Certificate of Commitment of Expert

 

For information and guidance of all concerned.

 

Issued this 1st day of March 2016.

For a copy of this document along with the Certificate of Commitment of Expert, kindly click on the link below: Supplemental Bid Bulletin No. 5 – Procurement of Consultancy Services for the Design, Build, and Operate of a Complete Cloud Solution for Philippine Government Agencies

 

 

 

(SGD)DENIS F. VILLORENTE
Chairman, BAC4IGOV