Strategic Functions

  • Manage and operate the operations of national and critical government application and data services.
  • Ensure reliable and secure operations, leveraging private sector capacities whenever possible.
  • Provide technical support to private sector partners providing government ICT application and data services.


Applications and Services

The following services are developed and implemented under the Integrated Government Philippines (iGovPhil) project ( The Applications and Data Services Management Division under the Service and Infrastructure Management Service is mandated to manage and operate these services.

  • National Archives and Records Management Information System

    The National Archives and Records Management Information System (NARMIS) is a program designed to systematically and efficiently manage government documents and records. The NARMIS is composed of four components, namely: the Archives and Records Management Information System (ARMIS), the Agency Records Inventory System (AgRIS), Data Registry, and Digitization.

    • Archives and Records Management Information System

      The Archives Record Management Information System (ARMIS) is primarily the centralized storage of documents organized into system that will grant access to users based on classification. Documents classified by the uploading agency as available for public viewing and retrieval will also be made available to the general public.The system will be integrated with the Public Key Infrastructure (PKI) for user authentication, digital signing capability, and encryption and decryption of documents.

    • Agency Records and Inventory System

      The Agency Records Inventory System (AgRIS) is a web-enabled system of list of various record series or titles kept and maintained by the submitting agency. AgRIS serves as a support databank to assist the NAP and the respective agency in determining which record series or sets can be archived and which are candidates for disposal.Records sets deemed of archival value will have corresponding volume re-estimates, this time in pages. These pages will eventually be scanned and converted into searchable electronic documents and will be classified, uploaded, and organized into the National Archives and Records Management Information System (NARMIS).

    • Data Registry

      Data Registry is simply the data dictionary of system and databases maintained by each government agency. These are not the actual electronic records but are simply the description of each government system or database – enumerating the major fields and corresponding field types and field lengths – that are maintained by the submitting agency. The primary aim in making this information available to other government agencies is to reduce instances of several agencies maintaining multiple, disjoint but similar databases. Publishing the Data Registry on the web is also intended to facilitate interagency cooperation in the shared maintenance and use of one system or database similar or allied nature instead of several agencies each independently maintaining their own.

    • Digitization Program

      The Digitization Program aims to digitize public records kept by all government agencies for better handling, processing, and preservation. Its primary aim is to have an electronic copy of each important document in the government system. The digitization of the documents addresses the issue of voluminous piling of paper – based documents and, more importantly, secures documents from natural or environmental risks.

  • Public Key Infrastructure

    The Public Key Infrastructure (PKI) provides a secure and private mechanism for exchanging data and financial transactions over an unsecured public network such as the Internet. The PKI uses digital certificates for identification of users and authentication of identities, documents, records, and files. A digital certificate is a small and lightweight file that contains information about the owner of the certificate, including a unique serial number and validity date.

    The PKI can be applied to secure emails, authentication users, and digitally sign forms and documents. The system follows an international standard of encryption and decryption using digital certificates and a pair of keys – public and private keys.

  • Government-Wide Email System (GOVMAIL)

    The government mail–or Govmail—service will minimize, if not eliminate, the use of free web-based email services offered by third-party providers such as Google and Yahoo for official communications. It will give government offices and personnel a credible online identity, especially when communicating with the public.

    Aside from email, users of the system will also be able to collaborate online by sharing task, schedule meeting using a central calendar, and work on shared files. It also addresses information security concerns as it will be hosted by a government facility.

    Updates on the new applications and services will be provided.